- Accounting or accounts payable skills sufficient to reconcile accounts; review and analyze differences between invoices, receipts, and purchase orders, and assess needs based on data affecting the account.
- Document and records management sufficient to maintain electronic or paper files for efficient organization, retrieval of information and compliance with state and federal retention guidelines.
- Math skills sufficient to maintain complete and accurate financial records and balancing and resolving discrepancies in areas like determining eligibility, level of benefits and/or payroll.
- Skill in word processing sufficient to use Microsoft Office Suite software to type, format letters, memos, reports, minutes of meetings, etc.
- Data entry skill sufficient to enter data in specific databases or tracking systems and maintain accurate records and reports.
- Developing and implementing administrative program policies, procedures, and service standards in cooperation with management.
- Familiarity with SWIFT accounting system.
- Familiarity with E-Grants.
- Knowledge of SWIFT asset management.
- Ability to prioritize and complete tasks; recognize problems and evaluate possible solutions.
- Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.
- Ability to work cooperatively with individuals from diverse backgrounds and underserved communities.
- A sense of purpose in their work
- Connection with their coworkers and communities
- Opportunities for personal and professional growth
- Paid vacation and sick leave
- 12 paid holidays each year
- Low-cost medical, dental, vision, and prescription drug plans
- Fertility care, including IVF
- Diabetes care
- Dental and orthodontic care for adults and children
- 6 weeks paid leave for parents of newborn or newly adopted children
- Pension plan that provides income when you retire (after working at least three years)
- Employer paid life insurance to provide support for your family in the event of death
- Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
- Tax-free expense accounts for health, dental, and dependent care
- Resources that provide support and promote physical, emotional, social, and financial well-being
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Office Manager - Saint Paul, United States - State Of Minnesota Department of Public Safety
Description
Job Description
Job DescriptionJob Summary
This position provides professional administrative office management support for the Office of Justice Programs (OJP). The incumbent performs administrative office management functions of purchasing, personnel, payroll, printing, records management, asset management, facilities and space management, technology and communications, risk management and health and safety information. The incumbent may also conduct special studies and draft reports on the results; and provides advice and input to management in developing administrative office policy and procedure. The incumbent also provides administrative support to the Executive Director of the Office of Justice Programs.
Qualifications
Minimum Qualifications
Preferred Qualifications
Physical Requirements
Requires occasionally moving and transporting such articles as file folders and small tools. May need to maintain a stationary position for long periods of time while carrying out job duties.
Additional Requirements
This position requires successful completion of the following:
It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:
1) criminal history
2) reference check
Application Details
How to Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at or email For additional information about the application process, go to
Contact
If you have questions about this position, contact Megan Lund at .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Megan Lund at
About Public Safety Dept
The Minnesota Department of Public Safety (DPS) is a diverse, complex agency dedicated to serving communities across the state. DPS has 10 public facing and four support divisions with about 2,200 dedicated employees operating programs statewide that all have one goal: Building a safer Minnesota.
Working together to improve the state we love.
What do Minnesota's State employees have in common?
Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include:
