Project Assistant - Tempe, United States - PSM Squared, Inc

Description

The Project Assistant is responsible for directly supporting the Program Manager, completing assigned project functions and supplementary administrative tasks.

Primary responsibilities will include assisting the Program Manager on Capital Improvement initiatives, relaying information, tracking documentation, and facilitating coordination efforts surrounding highly impactful and communication heavy project activities.

An individual interested in filling this position will work closely with contractor personnel and Aviation Department staff, operating under tight deadlines and prioritizing tasks.

The Project Assistant will bolster internal and external organization, file project documentation, and enter necessary data, while remaining flexible given shifting priorities and responsibilities.

• Support the Program Manager, ensuring continued program functionality and readiness.
• Organize information and monitor schedules ensuring deadlines are met.
• Attend multiple meetings and maintain awareness of ongoing construction activities.
• Track project schedules and facilitate consistent stakeholder communications.
• Coordinate construction activity and track approvals from necessary parties.
• Provide reports to the Program Manager through collaboration with the project team.
• Create and distribute informational pieces to notify affected parties of potential impacts.
• Answer a 24/7 Construction Hotline on a rotating oncall basis.
• Assist with internal initiatives and any other special projects or tasks as assigned.
• Facilitate seamless workflow, develop assigned resources, and provide general support.
• Data entry and information tracking via multiple information databases.
• Read and interpret project plans, schedules, and impacts.
• Communicate complex information to general audiences.
• Ensure highlevel consistency among all communication material.
• Communicate with outside agencies, clients, vendors, contractors, and the public.

• Diligent coordinator with excellent written, verbal, and visual communication skills.
• Problem solver with a strong ability to prioritize and redirect in a fastpaced environment.
• Ability to manage tasks simultaneously, followup, and meet deadlines given new priorities.
• Proficient in managing multiple collaborative projects with staff from a variety of disciplines with various levels of technical and nontechnical backgrounds.
• Ability to read design plans, maps, and interpret construction language.
• Good presentation and public speaking capabilities.
• Outstanding attention to detail while sorting through high volumes of information.
• Proficient at data entry and project information tracking.

• A Bachelor's degree or at least two years equivalent professional experience
• Proficient in Microsoft Office suite including Outlook, SharePoint, Excel, and Word
• Experience with Office 365 tools such as OneNote, OneDrive, and Microsoft Teams
• Access to reliable transportation for frequent site visits
• Knowledge of construction communication and aviation industry is preferred
• Skills in Adobe Illustrator and/or InDesign is a plus

• 401(k)
• 401(k)

• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement
• Vision insurance

• 8 hour shift