Administrative Assistant - Brea - Brighton Solutions, Inc

    Brighton Solutions, Inc
    $38,000 - $65,000 (USD) per year *
    Description

    About the job Administrative Assistant
    Position Summary:
    Carries out administrative activities such as filing, data input, letter writing, and communicating with clients regarding applications. Sends price quotations to potential clients; helps to track projects so that required deadlines are met.
    Essential Functions:

    • Prepare and draft professional correspondence, reports, presentations, and a variety of technical and administrative documents.
    • Process evaluation reports for review and publication.
    • Accurately enter, update, track, and maintain data within electronic databases and record-keeping systems, including leads and project information.
    • Prepare materials for meetings; schedule, coordinate, and document meetings as required.
    • Perform administrative functions, including data entry, invoicing, and coordination of monthly mailings.
    • Establish, organize, maintain, retrieve, and manage electronic and physical files and records to ensure accuracy and accessibility.
    • Provide administrative support to managers and technical staff on assigned projects and initiatives.
    • Answer incoming telephone calls; route calls to appropriate personnel; and respond professionally to inquiries from clients and prospective clients.
    • Conduct outreach or sales-related calls to potential clients, as assigned.
    • Will provide backup and overflow coverage.
    • Perform other duties and responsibilities as assigned or directed.
    Essential Skills and Education/Experience:
    • Associates degree from an accredited institution, or an equivalent combination of education and relevant experience.
    • One to five years of administrative or secretarial experience; experience in an engineering or architectural environment is preferred.
    • Proficiency in Microsoft Office and related business software, including word processing, spreadsheets, databases, and desktop publishing applications.
    • Strong organizational skills with demonstrated attention to detail.
    • Effective written, oral, and interpersonal communication skills; editing and proofreading skills may be required for some positions.
    • Ability to manage files and records accurately and efficiently.
    • Minimum typing speed of 65-70 words per minute.
    Physical Requirements:
    • Ability to sit for extended periods while working at a computer or desk
    • Occasional standing, walking, and reaching to access files or office supplies
    • Manual dexterity for typing, filing, and handling office equipment
    • Ability to lift and carry up to 20 pounds occasionally (e.g., office supplies, documents)
    • Visual acuity to read printed and digital materials
    • Auditory ability to communicate effectively in person and over the phone
    • May need to climb stairs in multi-level office building
    Environmental Conditions:
    • Indoor office/home environment
    • Must be able to work in standard office environment with artificial lighting and climate control
    * This salary range is an estimation made by beBee
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