- Work with other departments and outside agencies on gathering and maintaining accuracy on information to bill up to thirty (30) class types of accounts, as well as five (5) additional different types of maintenance accounts; Review the data provided, ensure data is accurately into IPS by account and charge code
- Process and review billing register to review for discrepancies to ensure accuracy of accounts
- Updating charges into IPS, which is interfaced with General Ledger
- Printing invoices/ statements, which generate an annual billing of up to $75 million annually
- Maintain an accurate aging report
- Resolves collections by examining customer payment plans and payment history
- Develop and automate spreadsheets
- Assist in financial management and analysis as requested
- Turning over any requested account information to the City Attorneys
- Compilation of reports on any delinquent accounts for management review
- Maintaining confidentiality of all information from our clients
- Billing Procedures: Reviewing each invoice/ statement for accuracy, processing and folding all invoices/ statements, as well as manually inserting all necessary documentation, preparing and bundling all outgoing main and delivering to the mail room
- Lien Report: Query run on all open accounts 30 days after invoicing customers. A lien report is generated and a request is sent for liens to be prepared and signed by the Code Enforcement Supervisor, which will then return all signed releases so that they can be reviewed for payment status and then be recorded by the Nueces County Clerk
- Pay-off Requests: Linebarger, Goggan, Blair & Sampson LLP, title companies, customers, and individuals seeking to acquire land at auction will request written requests for pay-offs of the property accounts. Pay-offs include balances on accounts with liens that have not yet been turned over for collection, paving assessments, and current accounts that have not yet had liens recorded are researched, and the form is then completed and returned with the correct balances
- Collection Accounts: All accounts are turned over to Linebarger, Goggan, Blair & Sampson LLP after a lien has been recorded. Linebarger will attempt to collect on the past due balance through periodical mail outs, which are coordinated by this position. Linebarger also can file lawsuits and will request information be provided for filling as well
- Review accounts for timely payments
- Initiate collection process to resolve any past due balances
- Research accounts through IPS by reviewing the account aging reports, activity and collection reports, etc
- Processing and requesting adjustments for errors made, incorrect information provided, coding charges, etc
- Processing and requesting refunds for overpayments, duplicate payments, and incorrect application of funds, as well as overseeing and submitting to A/R write-offs and payment reversals
- Processing and sending follow-up statements for collection purposes
- Contacting customers by phone to collect past-due account balances
- Research is also performed through ACT, Nueces County Appraisal District, Nueces County Clerk records and Google Earth to verify ownership, Lien status, Release of lien, property location, legal description, and physical address
- Upon verification of information researched the title company, City Legal Department, City Code Enforcement Department, Individual citizen, or Linebarger, Goggan, Blair & Sampson, LLP (Attorneys) are notified of the information requested
- Maintain customer records such as personal information and account updates/ notes
- Advise customers by telephone, mail, email, or in-person to determine reasons for delinquency and advise of necessary actions/ strategies for repayment
- Maintain and reconcile all hotel/ motel account receivables processed by MuniServices software; review and compare state submission
- Audit through MuniServices records
- Research and review ordinances and State Laws related to billing type to ensure compliance
- Manage the hotel/ motel tax
- The contract set to expire will be managed by AR
- Maintain records; filling of all payments and pertinent documentation for all accounts; maintain retention of files for required period
- May be asked to perform other duties as assigned
- Requires Associate's Degree pr 2 year technical certificate
- Minimum of (2) two years of experience
- A combination of education and pertinent experience may be considered
- A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire
- Texas Municipal Retirement System - TMRS is a required retirement plan for all full-time employees. Each employee automatically contributes 7% of their total compensation. The City will match employee contributions 2 to 1 during retirement.
- Medical/dental/vision/life coverage for employees and their eligible dependents.
- Vacation - 88+ hours per year
- Personal leave - 40 hours per year
- Sick leave - 96 hours per year
- Voluntary 457b deferred compensation plan
- Ten (10) Holidays
- Flexible Spending Account
- City Employee Health & Wellness Clinic & City Employee Fitness Center
- Learning & Development Academy
- Tuition Reimbursement Programs
- Employee Recognition Programs
- Selected applicants must be able to pass a background investigation and a pre-employment drug test.
- Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi. In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.
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Accounting Assistant - Corpus Christi, United States - City of Corpus Christi, TX
Description
SummaryWe welcome and appreciate your interest in employment with the City of Corpus Christi.
We are an equal opportunity employer; no information obtained during the recruitment or selection process is intended for any discriminatory purposes.
PayThis position is a non exempt position at pay grade 109.
Attendance
Non rotating 40-hour work week, Monday - Friday, 8:00 am - 5:00 pm; must be available to work additional hours as needed.
All persons legally authorized to work in the United States
Overview
The Accounting Assistant will be responsible for maintaining the accuracy and efficiency of financial operations.
Responsibilities
Other Information:
Benefits
The City offers an excellent benefit package that includes:
Application review and the City may also conduct additional skill assessment tests, in addition to the panel interview.
Closing Statement
