Confidential Payroll and Benefits Specialist - Nutley, United States - Nutley Board of Education

Nutley Board of Education
Nutley Board of Education
Verified Company
Nutley, United States

1 month ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
JobID: 3316


Position Type:


Secretarial/Clerical
Date Posted:

5/15/2024
Location:

District (BO)
Date Available:
7/1/24

***


Essential Duties:

The Confidential Payroll and Benefits Specialist has the duties and responsibilities commonly associated with this position, including (but not limited to) the following.

This role will also take on tasks as directed by the Superintendent and Business Administrator.

Payroll ResponsibilitiesStaff entry, activation, deactivation, category change
Demographic information entry/updateMaintain salary guide information (i.e. step, and salary) for union members and individual salaries for non affiliated staff
Collect and update W-4 InformationEnter pensions for all new employees
Work with Asst. BA on pensions for employeesEnter pay types including regular salary, OT, double time, hourly work, stipends, clubs, coaches' pay, etc.
Enter/maintain deductions, i.e. taxes, retirement plans, garnishments, union dues, mentor paymentsAid with creation, entering and managing Time and Attendance pay codes
Ensure consistency between Time and Attendance codes and payroll codesMaintain accurate filing systems for audit purposes
Run semi-monthly Time and Attendance reports for timecards for paymentVerify accuracy with approvers, if needed
Enter into system for paymentDetermine deduction amounts to PenServ and DCRP for retirement plans, Colonial Life and Aflac for optional benefits, transmit complete per-payroll reports to each provider
Determine and submit per-payroll, monthly, quarterly, and annual State, Federal, and FICA/Medicare taxesWork with Bookkeeper to create accurate wire transfers for salary and agency accounts**-
Review annual salary statement, distribute annual W2 forms, maintain office district salary records, sort checks for distribution

Health BenefitsFull responsibility for processing enrollments, changes, terminations, annual Open Enrollments, Opt Out waivers, COBRA, dependent age-outs and other related matters for all district health benefit plans.
Coordinating a yearly health fair for district employees

Employee Relations SupportContact employees regarding LOA and FMLA, maintain these leaves in Personnel/Payroll system, and generate benefits billing for employees on unpaid leave
Guide employees in the retirement processAssist the Systems Manager and Director of Employee Relations with the yearly rollover of employees' vacation, sick and personal days in Frontline/AESOP
Add budget codes in the Personnel Agenda creation and based on the Board agenda, update information in employee recordsReview personnel agendas for any needed changes
Assist with position controlAssistant Superintendent of Business, Assistant BA, Director of Employee Relations with negotiation documents**
General Duties and Responsibilities:
Maintains confidentiality and discretion regarding student and staff information.Upholds and enforces school, administrative, board and state rules, regulations and policies.
Implements the district's philosophy of education and instructional goals and objectives.Maintains required records, completes reports, and handles other routine assignments in an appropriate and punctual manner.
Keeps all hard copy and electronic files current and updated.Represents office in a courteous professional manner at all times in direct conversation, phone discussions, and electronic correspondence.
Working with supervisor, maintains accurate budget records and generate purchase orders as necessary.Utilizes current student and staff information systems, maintaining and updating files as appropriate to the office.
Demonstrates professional interpersonal skills in all internal and external communications.Maintains professional development through participation in such activities as in-service education, workshops, and self-selected professional growth activities.
Performs other duties or responsibilities assigned by the Assistant Superintendent of Business or Assistant Business Administrator and the Director of Communications/Employee Relations.

Evaluation of Performance:

Performance of this position will be evaluated annually in accordance with the New Jersey Administrative Code and Board of Education policy by the BA.



Physical Demands:

The physical demands described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.


JobID: 3316


Position Type:


Secretarial/Clerical
Date Posted:

5/15/2024
Location:

District (BO)
Date Available:
7/1/24

*****
Essential Duties: The Confidential Payroll and Benefits