Cash Associate - Goleta, United States - Farmacy Isla Vista LLC
Farmacy Isla Vista LLC
Goleta, United States
Verified Company
21 hours ago
Description
Overview:
The Retail Cash Associate is responsible for providing support in accounting and cash policies & procedures, analysis, and recommendations to assist the Retail Finance Team and Store Team and ensure operational efficiency at the store level.
Concentrates on a wide range of compliance regulation, technology launches, policy and procedures and operational administrative duties, to drive high performance, and serve as a business partner to the Store, Field and Corporate Offices.
Core
Responsibilities:
Sales
&
Profitability
- Help drive store's profitability by guiding team members to utilize company reports to react to trends and drive business.
- Keep exceptionally organized and accurate retail financial records in accordance with cash and accounting Glass House Group processes.
- Assist the store by providing various reports in all budget and expense related items.
- Prioritizes and communicates department issues to the Retail Controller and General Manager.
- Support expense controls within the store to ensure they are met.
Cash
Handling:
- Administer cashiering tasks including all cash related opening/closing duties, assembling/verifying cash deposits, counting tills, tips, and ensuring that Store and Delivery Departments have adequate change on hand.
- Research and report discrepancies, before reconciling them.
- Scheduling change orders and replenishing Petty Cash as needed.
- Performs daily safe/vault cash audits and reconciliation.
- Recording information in relevant booking keeping ledgers including the TREEZ cash management module.
- Ensure all cash transaction support is reviewed and uploaded into shared drive daily.
- Perform other support tasks as required, including but not limited to, answering telephone calls, resolving irregular or difficult transactions, and supporting the Front of the House (FOH) as needed.
- Responsible for opening mail invoices & distributing to appropriate staff members as well as scanning accounts payable invoices to the Corporate Accounts Payable contact.
- Prepare cash drop paperwork to armoured car service as needed.
- Reconcile sales reports from prior evening shifts.
- Assist in providing data for auditors as needed.
- Prepares Vendor cash payments (COD and Terms) and enters the transaction into the Treez cash module. May schedule Vendor payment pickups as needed.
- Partners with Vendors to collect correct documentation (New Vendor Form, W9 Form, etc.) and communicates with Vendors to resolve payment discrepancies.
- Enters Sales, Tax, and COGS data into Excel spreadsheet templates for the Accountancy Team.
- Scans and verifies Final Vendor Package (invoice, Treez PO, and manifest, and signed receipt) in the shared drive for each cash payment that is completed.
- Ensures Accounts Payable balances are correct in POS system and reports relating to this are accurate.
Operations:
- Lead the team to perform all store level operational cash procedures accurately and in a timely fashion, in accordance with all company policies and procedures.
- Constantly evaluate current processes to ensure they are streamlined and efficient.
- Ensure that all operational cash tasks are completed and support that all backstock areas are clean and organized where cash is stored.
- Ensure compliance with all BCC, State and City regulations.
- Ensure compliance with company emergency and safety procedures to protect employees and customers from accidents and incidents.
Leadership
&
Communication:
- Support, contribute and participate of applicable finance calls, market calls and market meetings.
- Exhibit effective and positive communications skills in both written and verbal form.
- Exhibit consistent follow through and problemsolving skills.
- Possess and exhibits excellent communication skills, superior knowledge of business functions, exceptional budgeting and finance skills, and strong leadership qualities.
- Communicates store and company financial information/directives to the Store Team when applicable.
People
Development:
- Assume the role of peer mentor in store with regards to talent development and employee mentor to develop bench strength.
Store
Environment:
- Maintain an organized filing system in accordance with Retail Finance standard operating procedures.
Merchandising
and
Display:
- Support processes to ensure a neat, clean, and organised store environment.
Interpersonal
Skills
and
Ownership:
- Communicates effectively to all levels across the store and corporate offices.
- Develops strong partnerships to enable business success.
- Adapts to changes required by the business.
- Acts professionally and with integrity providing open, honest, and constructive feedback.
- Makes fast, smart decisions, takes initiative and calculated risks to i