- Manage timing functions through the entire process: pre-race software setup, corral and bib management, race day timing functions, posting/confirming results, post-race management of timing inquiries and errors, and finalization of results
- Schedule and train contractors to perform services at events
- Manage and maintain an event budget
- Manage client life-cycle from lead to event execution
- Develop service agreements for client execution
- Responsible for event logistics: booking hotel accommodations, scheduling rental vehicles, creating equipment build lists, charging equipment, loading and unloading equipment
- Responsible for maintenance of timing equipment: develop a maintenance plan, establish a process for periodic equipment checks and ensure all equipment is functioning and available on race day, arrange any equipment repairs, and procure replacement equipment when necessary
- Communicate with event organizers as a consultant to ensure a well-organized and smooth event from all aspects, not just timing
- Responsible for bib preparation: communicating with event organizers to receive or place an order for bibs scheduled around the event timeline, printing and applying timing tags
- Help support, along with the corporate team, and maintain the online registration product to client specifications, ensuring all events are fully operational and provide users with a seamless experience.
- Create reporting for analysis of registration data including weekly tracking, demographics for marketing/sponsors, and event-specific data needs
- Knowledge and understanding of all applicable USATF, USAT, and EnMotive Rules of Competition as they relate to timing.
- Executing Timing and Event Operations at Events in a Lead Capacity
- Actively recruiting new events and event services for existing clients
- Success in the above areas requires cross-functional relationships with other key members of the EnMotive and client teams.
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Event Manager - Virginia Beach, United States - Gannett
Description
EnMotive, a Gannett Company, is a full-service event services company offering registration, timing, scoring, and a wide range of other endurance event solutions. We work with over 1,000 events per year, using a combination of in-house registration, fundraising, and volunteer software as well as industry-leading external race timing software. We are looking for passionate, detail-oriented, computer & technology-savvy individuals with the desire to help grow our business and integrate our software solutions to support our mission to become "the one-stop source" for endurance and ticketing events.
Candidates should have strong customer service skills, a high degree of computer expertise, a broad knowledge of setting up networks, database management skills, be highly organized, and a self-starter. All candidates must be comfortable working independently and as a member of a team. Applicants should be comfortable and thrive in a fast-paced and sometimes stressful environment. All positions will require some travel and the ability to work weekend events. Training will be provided for specific responsibilities; however, applicants must be eager and capable of learning software programs and technology on their own. Familiarity with the running, triathlon, and obstacle racing event space is a plus.
Responsibilities may Include:
College degree preferred
Race timing/scoring experience preferred, but not necessary
Event management experience is a plus
Excellent communication skills, written and verbal
Strong customer service skills
Highly organized and able to prioritize and manage multiple projects at any given time
Excellent decision-making skills, including when working under pressure
Strong computer skills with the ability to quickly troubleshoot problems
Proficiency in Microsoft Office Suite, especially Microsoft Excel
Basic knowledge of HTML web design is a plus
Ability to manage and manipulate large amounts of data, in various formats
Available to work weekends, select holidays, and extended hours
Ability to travel
Demonstrated commitment to running, physical fitness, and an overall healthy lifestyle
A self-starter and possess the ability to work both independently and as part of a team
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