Administrative Program Assistant for Hiv+ and - Parsippany, United States - EDGE New Jersey

Description

Promoting a culture that celebrates diversity is at the heart of our organization We recognize that people from different backgrounds and experiences bring valuable insights to the workplace that enhance the services we provide.

Therefore, we are committed to building a workforce which reflects the diversity of our clients and the community we serve.

People of the LGBTQ+ community; people of all genders and gender expressions; Black, Brown and Indigenous People; People of Color; people living with HIV, and people with disabilities are encouraged to apply.

• Provide clerical and office support to Agency Leadership including but not limited to the preparation of required monthly/quarterly reporting documents for funding contracts, meeting notes, agency training/presentation materials, and agency marketing materials such as flyers and social media posts.
• Assist with the planning of and provide onsite support during member events, fundraising events, outreach opportunities, community trainings, and other agency initiatives.
• Coordinate member transportation needs and provide transportation as requested.
• Ensure proper maintenance of Agency vehicle and accurate mileage reporting.
• Track and order supplies for agency and members.
• Organize Art Committee, curate gallery art, complete gallery contracts and complete art sales.
• Organize Library Committee, acquisition of new books, maintain record of library collection, supervise book checkout, and return process.
• Provide crisis intervention and/or psychosocial counseling to members as necessary.
• Maintain member charts in accordance with standards of care, funder contracts, and agency policies.
• Input units of service and member service notes into agency databases weekly.
• Ensure compliance with HIPAA requirements, state and federal policies governing social services, and the NASW Code of Ethics.
• Coordinate with and work as part of a dynamic, engaging team with other Administrative and Development staff.

• Have at least one year of applicable professional and/or internship experience;
• Have experience with: Microsoft Office including Excel, Canva or Graphic Design Experience, Social Media Management, and Customer Service Skills;
• Are committed to social justice initiatives for people living with HIV+ and the LGBTQ+ community;
• Treat others with compassion and empathy;
• Have great time management, organizational skills, and are detail orientated;
• Enjoy working in a teambased environment;
• Have a valid Driver's License;
• Feel passionately about EDGE NJ's mission.

• Salary Range of $44,000 to $47,000 annually;
• Generous Paid Time Off (PTO);
• 401(k) Retirement Plan;
• Medical, Dental, Vision, and Life Insurances fully paid for by EDGE NJ.

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

• Day shift
• Monday to Friday
• Night shift

• Are you bilingual? If so, which languages do you speak?
• Do you have experience working with the HIV+ and/or LGBTQ+ communities?
• Do you have experience documenting case notes using an electronic medical records system? If so, which systems are you proficient in?