- Collaborate with the Development team on major new initiatives and lead the transition of those initiatives from development stage through contracting and start up. Ensure that these new initiatives meaningfully reflect IRCO's vision, that contracts/ Scopes of Work are executable within reason and within funding parameters and build out tools for execution of the program as outlined in the contract and in line with IRCO's mission and strategic direction. Liaise with funders and program managers to ensure smooth communication and funder confidence during contract negotiation and project start-up. Also ensure new initiatives' budgets reflect likely spending needs for the program and agency.
- Coordinate agency-wide contracts pertaining to strategic initiatives including developing internal informational and tracking tools, promoting shared understanding of program requirements, ensuring contract compliance, monitoring budget spending, coordinating reporting, conducting quality assurance activities, and proposing to Senior Leadership strategic allocations between sectors and cultural centers. Act as primary point of contact with funder on those contracts.
- Oversee agency wide MoUs and contracts related to program initiatives that are shared across programs (e.g. cash/gift card vendors, RentWell training contract, etc.)
- Oversee the suite of non-Early Learning services in Eastern Oregon; lead efforts to grow programming in the area to address unmet needs. Supervise the Ontario Programs Coordinator and ensure site is running effectively and is adequately supported by IRCO's Administrative teams. Position is expected to travel to Ontario at least quarterly.
- Represent IRCO in multi-sector/multi-division forums such as Community Services Network PDX, and ensure relevant information is shared across IRCO programs.
- Support the development of program management standards and tools and their rollout across the agency.
- Conduct supervision and program oversight using a strength based, TIC and DEI lens.
- Work closely and collaboratively with Strategy & Program Quality Director to adjust duties and workload as needed.
- Serve as Interim Sector Manager, Assistant Manager or Coordinator 3 to cover management gaps in the program team; and support onboarding of new hires into those roles including but not limited to understanding their contracts, data collection and reporting processes, and grant/contract close out requirements.
- Oversee operations of the assigned programs to ensure quality service delivery that centers the needs of traditionally underserved communities and is informed by data.
- Assume responsibility for program design, planning, implementation, reporting, and evaluation; manage budgets, review budgets and expense reports ensuring compliance with agency and funder requirements, prepare budget amendments; compose or review/approve and submit program reports to funders, review and approve program renewals, and review, negotiate, and approve new awards.
- Ensure services are delivered effectively and sector, programmatic, and financial records are maintained.
- Oversee the identification, safeguarding, and destruction of confidential information and compliance with federal and state regulations.
- Conduct regular program reviews to improve efficiency and ensure compliance with contract requirements.
- Periodically review client files and service records, ensure data entry, case notes, updates, reports, and other administrative tasks are completed accurately within given timelines.
- Participate in funding conversations with private and public funders; design and support legal proposals, and engage in other resource development activities, as applicable.
- Coordinate with other organizations involved in similar programming.
- Perform other duties and lead other projects as assigned.
- Serve as Interim Sector Manager, Assistant Manager or Coordinator 3 to cover management gaps in the program team; support new hires into those roles including supervision expectations and processes at IRCO.
- Provide reflective supervision to all sector employees, ensuring quality service delivery for IRCO clients.
- Conduct supervision and oversight using a strengths-based, trauma-informed, and DEI lens.
- Foster a supportive, positive, and accountable work environment.
- Recruit, hire, and conduct performance evaluations for assigned program staff; set wages, and take corrective action, when necessary, in consultation with supervisor and HR and in alignment with agency policies.
- Provide onboarding and ongoing professional development opportunities for assigned program staff.
- Ensure consistent application of IRCO policies, internal guidelines, and Code of Conduct.
- Ensure ongoing training of staff relevant to the assigned program, as well as trauma-informed care, strengths-based case management, DEI principles, and motivational interviewing.
-
Program Manager:
1 week ago
Shalom House Portland, United States**Job Title**: Program Manager · **Company**: Shalom House · **Location**: Portland, Maine · **About Us**:Shalom House is a leading organization dedicated to providing comprehensive support and care for individuals experiencing chronic and persistent mental health diagnosis'. Our ...
-
Program Manager
1 week ago
BizTek People, Inc. | APA International Placement Consultants Portland, United StatesDescription · FERC Order 898 implementation. This resource is needed to drive the implementation of FERC Order 898, which overhauls the FERC uniform system of accounts and is anticipated to have significant entity-wide impacts. This role requires heavy project management and syst ...
-
Phoenix Industries Portland, United StatesLocation: 65623 Hahnstätten | Contract type: Full-time, temporary | Job ID: 805815 · Start of training: | planned end of training: · At REWE, you can expect more than just a job, because we know: You are more than just an employee. In our REWE team, you can develop professionall ...
-
Dual Study Program in Tourism Management
1 week ago
Quantum Innovations Rhododendron, United StatesAre you ready to kickstart your career in the tourism industry? Begin your dual studies with the perfect practical partner. · Your practical partner - TUI Travel Agency Urlaubsreif GmbH: · We are a modern and innovative travel agency located in the center of Schwäbisch Gmünd. Our ...
-
FusionWorks Portland, United StatesGrowing together: Dual studies with LVM in PortlandLVM is more than an insurance company: we are a mutual insurance association that values people and community. For over 125 years, we have been guided by our core values of trust, responsibility, and security – and with great suc ...
-
Program Manager
2 weeks ago
Macpower Digital Assets Edge Portland, United StatesRequired Skills, experience: Utilities industry experience is preferred . · Budget management. · Vendor engagement experience. · 8-10 yrs experience program management experience with cloud background Tools/Technology: Cloud platform (AWS, Snowflake). · Takes Initiatives fo ...
-
Program Manager
2 weeks ago
New Narrative Ltd Portland, United StatesJob Details · Job Location · Portland, OR · Position Type · Full Time · Salary Range · $70,000.00 · Job Shift · Day · Description · Starting salary wage is $70,000 and can go up depending on experience. · Purpose: (General description and summary) · This position is respo ...
-
Program Manager
1 week ago
Best Buddies International Portland, United StatesBest Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, and inclusive living for individuals with intellectual and ...
-
Program Manager
2 weeks ago
US Army Corps of Engineers Portland, United StatesSummary About the Position: As a Program Manager you are responsible for managing efficiently and actively the planning, scope development, analysis, design, documentation, and review of projects under the major Civil Works and Support for Others (SFO) programs. Providing expert ...
-
Program Manager
3 days ago
Astrix Technology Portland, United StatesProgram Manager · Supply Chain & Logistics · Portland, OR, US · + Added - 16/05/2024 · Apply for Job · **Job Description:** · + Lead administration, infrastructure, and efficiency development within JIT Forward Stocking Location(s) (FSL), ensuring streamlined operations and ...
-
Program Manager
1 week ago
Best Buddies Int. Inc Portland, United StatesJob Description · Job Description · Best Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, and inclusive living ...
-
Program Manager
2 weeks ago
Best Buddies International Portland, United StatesBest Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, and inclusive living for individuals with intellectual and ...
-
Program Manager
2 weeks ago
US Army Corps of Engineers Portland, United StatesSummary As a Program Manager you are responsible for managing efficiently and actively the planning, scope development, analysis, design, documentation, and review of projects under the major Civil Works and Support for Others (SFO) programs. Providing expert project management f ...
-
Program Manager
2 weeks ago
Everest Consultants Portland, United StatesJob Title: Program Manager · Duration: 8-month contract · Location: Portland, OR (hybrid) · Pay Range: $ $110.19 per hour · The Program Manager will spearhead the FERC Order 898 implementation, revolutionizing the FERC uniform system of accounts. The primary responsibility will ...
-
Program Manager
2 weeks ago
Mavensoft Technologies Portland, United StatesJob Title: Program Manager - Financial Systems Implementation · Duration: 6 months (W2 contract) · Location: Portland, OR · Hybrid/remote. Extension possible. · Work Hours: 40/week. · Key Skills: Project management at large entities, system implementation, accounting exposu ...
-
Program Manager
2 weeks ago
Everest Consultants Portland, United StatesJob Title: Program Manager · Duration: 8-month contract · Location: Portland, OR (hybrid) · Pay Range: $106.96 · $110.19 · per hour · The Program Manager will spearhead the FERC Order 898 implementation, revolutionizing the FERC uniform system of accounts. The primary respo ...
-
Program Manager
2 weeks ago
US Army Corps of Engineers Portland, United StatesSummary As a Program Manager you are responsible for managing efficiently and actively the planning, scope development, analysis, design, documentation, and review of projects under the major Civil Works and Support for Others (SFO) programs. Providing expert project management f ...
-
Program Manager
14 hours ago
Macpower Digital Assets Edge Private Limited (MDA Edge) Portland, United StatesTop Skills Must-Haves (Hard and/or Soft Skills): Project Management. · Utility/Charging/EV Experience. · Exceptional communication. · Is utilities experience required: YES · Attention to detail. · Exceptional organization. · Good decision making. · Job Summary: This role offers ...
-
Program Manager
1 day ago
Symbioun Technologies, Inc Portland, United StatesRequired skills and experience: · Office 365 · Tableau · Prior state government experience · Project Management · Exceptional communication skills · Ability to work effectively remotely · In addition, the ideal candidate will have skills and experience in: · WSDL Language · Gener ...
-
Program Manager
2 weeks ago
Best Buddies Int. Inc Portland, United StatesJob Description · Job Description · Best Buddies International is a nonprofit 501(c)(3) organization dedicated to establishing a global volunteer movement that creates opportunities for one-to-one friendships, integrated employment, leadership development, and inclusive living ...
Special Programs Manager - Portland, United States - IRCO
Description
Job Type
Full-time
Description
WAGE : Starts at $74,054 per year
FTE; FT/PT; STATUS: 1.0 FTE; Full Time with Benefits; Regular
FLSA; EEO; WC: Exempt; Professionals; 8864
PROGRAM(S): Various
REPORTS TO: Strategy & Program Quality Director
CLOSING DATE: Open until filled.
WORKING CONDITION: Hybrid eligible/primarily work-from-home; when roving, will be working out of primary location of assignment.
REQUIREMENTS: Experience managing complex programs and supervising large teams. Must be able to pass extensive Background check. Must have valid driver's license and insurance and access to a private vehicle during business hours.
GENERAL POSITION SUMMARY:
This position manages special program initiatives (e.g. major new contracts or grants, cross-division contracts, expansion into new program areas, oversight of Eastern Oregon programming, etc.) while providing critical program management surge capacity. The Special Programs Manager is expected to spend significant time serving as interim Sector Manager, Assistant Manager or Coordinator 3 when there are management gaps, or assisting existing Managers/Assistant Managers with start-up, close out or implementation of programs that require additional capacity.
The ideal candidate has a combination of analytical, program management, and staff development skills, is excited by transitions and frequent changes in portfolio, and is comfortable interacting with all levels of the organization. We are looking for someone with strong relational skills who can quickly establish trust and create collaborative relationships with program teams, administrative teams, and funders. The ideal candidate will be a highly strategic and creative thinker, ready to co-create quality programs and systems in a uniquely complex non-profit organization with hundreds of programs serving an extraordinarily diverse community base.
ESSENTIAL DUTIES:
Cross-Program Management
KNOWLEDGE:
Education: bachelor's degree (4) required
Experience: 5-6 years of experience is required (5) including at least 3 years of experience in a program management and supervision role.
Additional Language Required: Bilingual (and/or Bicultural) in another language, preferred.
Computers: All positions at IRCO require use of a computer and experience working with Microsoft Products including but not limited to Microsoft 365, Excel, Word, Outlook, and PowerPoint. Experience working with relational databases, performance management systems, and/or other data collection systems required. Experience with Apricot 360 preferred.
SKILLS:
Communication:
Regular communication inside and outside the organization to exchange ideas and gather information (5)
Creativity:
Regular need to design and develop multiple program functions (work units) and related processes and procedures (6)
EFFORT:
Mental:
There is a regular need for assessment of risk, analysis of options and decisions without complete information (5)
Physical:
Positions at this level require some physical efforts or manual labor such as lifting, carrying or constant movement. Positions with regular responsibility for driving are to be placed at least at this level (3)
RESPONSIBILITY:
Impact and Influence:
Positions at this level have an on-going impact on organization operations, program outcomes, expense or budgetary outcomes. Program and policy development, which could be significant, is also part of the job responsibilities. (5)
Work Independence:
Positions at this level are expected to work under minimal supervision. Positions regularly contribute ideas, but decisions or actions that commit the organization or which are outside established policy/procedure are expected to be referred to others (4)
Planning:
Positions at this level required refined planning and goal-setting skills. Plans must consider options and contingencies and must include methods for handling any difficulties encountered. (4)
Supervision:
Responsible for a full range of supervisory responsibilities, including providing daily work direction, authority to hire, discipline and terminate employees, make pay adjustments, communicate performance appraisals, etc. (5)
WORKING CONDITIONS:
Environment:
There is a moderately low level of personal risk encountered. Job conditions are occasionally uncomfortable relative to noise, temperature, inside/outside work, or interactions with people experiencing crisis (3)
Schedule:
The work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice. (3)
HOW TO APPLY:
1. Complete the IRCO application in our Careers Portal: IRCO Application for Employment.
2. Upload your resume and cover letter addressing your qualifications for this position
3. Email with questions about this position.
Please note that physical applications are accessible from IRCO's main office, 10301 NE Glisan, Portland, OR Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Applications without both a cover letter and application will be dismissed as incomplete.
ABOUT IRCO:
IRCO's mission is to welcome, serve, and empower refugees, immigrants and people across cultures and generations to reach their full potential. Our vision is a future where all refugees and immigrants belong, our staff are nurtured, and all communities thrive.
Founded in 1976 by refugees for refugees, IRCO has over 40 years of experience working with refugee and immigrant communities in the Portland metropolitan area, and over five years in Eastern Oregon. IRCO is the largest provider of employment services and job training for newly arrived refugees in Oregon; and we support families at every stage of their lives from the time they arrive in Oregon. Find out more at
IRCO IS AN EQUAL OPPORTUNITY EMPLOYER
Salary Description
$74054