Assistant Office Manager/receptionist - Plainview, United States - TherapyMyWay

Description

Overview:

Responsibilities:

Scheduling new clients using Therapy Notes system

Matching new clients with appropriate staff therapists

Record Keeping, billing, bookeeping

Supporting our Full Time Office Manager

Outreach Phone Calls

Facility Maintenance

Outreach and networking

Supporting professional staff

• Manage office operations and procedures to ensure organizational effectiveness
• Coordinate and oversee administrative procedures and systems
• Schedule management for meetings, appointments, and events
• Handle vendor management and maintain office supply inventory
• Maintain office files and records in physical and digital formats
• Oversee phone systems and communication within the office
• Utilize QuickBooks for financial recordkeeping

Requirements:

• Proven experience as an Office Manager or similar role
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Mac based programs
• Experience with QuickBooks or similar accounting software
• Excellent communication and interpersonal abilities
• Ability to multitask and prioritize tasks effectively

Job Type:
Part-time


Pay:
$ $26.00 per hour

Expected hours: 16 per week


Benefits:

• Flexible schedule
• Professional development assistance

Schedule:

• 4 hour shift
• Evening shift
• Weekends as needed

Education:

• Associate (preferred)

Experience:

Microsoft Office: 1 year (required)

• Medical receptionist: 1 year (preferred)

Ability to Commute:

• Plainview, NY required)

Work Location:
In person