Accounting Technician - Austin, United States - University of Texas at Austin

University of Texas at Austin

Verified Company

Austin, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Job Posting Title:
Accounting Technician

Hiring Department:

Oden Institute

Position Open To:

All Applicants

Weekly Scheduled Hours:

FLSA Status:

Non-Exempt

Earliest Start Date:

May 20, 2024

Position Duration:

Expected to Continue

-
Location:

UT MAIN CAMPUS

Job Details:

General Notes

The Oden Institute is an organized research unit that fosters interdisciplinary programs in computational sciences and engineering, computational medicine, computational geosciences, mathematical modeling, applied mathematics, data science, software engineering, and computational visualization.

Purpose

To provide payment processing support for the faculty, staff, and students at the Oden Institute. Ensure prompt, accurate processing of payments and other related tasks. Provide high-quality customer service.

Responsibilities:

Coordinate and communicate with faculty, staff, and students to provide high-quality customer service regarding payment processing through written, digital, and verbal communication, use of request forms, work logs and file maintenance. Assists with training new Research Administrators on their roles in payment processing.
Process Payee Information Forms (PIF) and other necessary forms for establishing vendor IDs and address through the UT Vendor Identification (VID) Section. Communicate with vendors and employees as necessary regarding steps related to receiving payments.
Utilize existing UT procurement systems (UT Market, ProCard, etc.) to order requested goods and supplies. Assists with ProCard logs and reconciliations of the ProCard.
Follow standard operating procedures. Keep up to date on current policy, procedures, and related official information, including federal, state, and university rules and guidance. Convey information to faculty, staff, and students as needed. Identify and document efficiencies in departmental processes and resources to meet payment processing needs.
Participate in workshops, seminars, and other activities to enhance professional development, and to remain current with university, local, state, and federal guidelines, and other duties as assigned.

Required Qualifications- High School Diploma or GED- Four years of experience in governmental or commercial accounting or higher-level position or equivalent area of complexity.- Demonstrated experience using a personal computer including experience with Microsoft Excel, Microsoft Word, and Microsoft Outlook.- Excellent written, verbal and interpersonal communication and customer service skills.- Ability to positively interact and clearly communicate with supervisor, co-workers and all constituents including faculty, staff, students, and outside vendors.- Demonstrated ability to take initiative and work both independently and as a team member without day-to-day supervision.- Demonstrated ability to learn quickly and to follow directions, proof work and follow through with tasks.- Demonstrated ability to organize and prioritize.- Demonstrated ability to work under pressure of deadlines, while maintaining a high level of accuracy and attention to detail.

Relevant education and experience may be substituted as appropriate._

Preferred Qualifications- Bachelor's degree in accounting, business or related field.- Direct experience related to the essential functions of the position including accounting and/or purchasing experience.- Demonstrated experience with the University of Texas financial systems and accounting procedures, including with proficiency in DEFINE.- Familiar with UT Austin vouchering and accounting policies and procedures.- Experience performing complex administrative functions with a high degree of accuracy.- Knowledge of general accounting policies and procedures.- Experience with electronic accounting and work management systems.- Demonstrated proficiency in gathering, analyzing, presenting financial data, and making recommendations.- Ability to work independently and to effectively coordinate the workflow of a very busy office.- Ability to manage multiple challenging projects.- Ability to problem solve and think critically.- Knowledgeable of university resources, policies, and procedures especially related to research, travel, and procurement.

Salary Range

$45,000 + depending on qualifications

Working Conditions- May work around standard office conditions.- Repetitive use of keyboard at a workstation.

Required Materials- Resume/CV- 3 work references with their contact information; at least one reference should be from a supervisor- Letter of interest

Employment Eligibility:
Retirement Plan Eligibility:
Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an

equal opportunity/affirmative action employer

, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is com