Bookkeeper - Coatesville, United States - Chester County OIC

Description

The bookkeeper plays a critical role in partnering with the senior leadership team in strategic decision making and operations as Chester County OIC continues to enhance its quality programming and build capacity.

This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

• Day to Day accounting responsibilities for accounts receivable, accounts payable, account reconciliation, biweekly invoicing, managing petty cash & company credit card transactions, etc.
• Responsible for processing biweekly payroll, preparing all reports, updating the payroll system with any changes required.
• Coordinates facility maintenance for the site, reviews security footage, and handles office administration (supply orders, event planning, updating records, etc.)
• Prepare, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants accounting.
• Coordinate the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary.
• Assist with the annual budgeting and planning process in conjunction with the President & CEO; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization's financial status.
• Oversee the organizational cash flow and forecasting and notify senior leader of concerns.
• Manager vendor contracts and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Recommend updates of any necessary business policies and accounting practices
• Effectively communicate and present the critical financial matters to the board of directors.
• Complies with federal, state, and local legal requirements by understanding requirements, ensuring adherence to requirements, filing reports, and advising management of actions needed.

• Minimum of a Bachelor's degree in Business, Accounting, Finance, or related field.
• At least 23 years of overall professional experience; ideally 4 years of broad financial and operations experience preferred.
• Must have intermediate excel skill level.
• Must have experience with QuickBooks Online.
• Ability to translate financial concepts to and to effectively collaborate with programmatic and fundraising colleagues who do not necessarily have finance backgrounds
• Experience with grants management preferred.
• Technology savvy with experience selecting and overseeing software installations and managing relationships with software vendors; knowledge of accounting and reporting software
• Commitment to training programs that maximize individual and organization goals across the organization.
• A successful track record in setting priorities; keen analytic, organization and problem solving skills which support and enable sound decision making
• Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
• A multitasker with the ability to wear many hats in a fastpaced environment
• Personal qualities of integrity, credibility, and dedication to the mission of Chester County OIC
• This is a parttime position 30 hours per week Monday-Thursday, and remote Fridays.

• Flexible schedule
• Paid training

• 2 years

• Do you have experience with QuickBooks Online?

• Bookkeeping: 1 year (preferred)

• Coatesville, PA 19320: Relocate before starting work (required)