Purchasing Specialist - Pewaukee, United States - CESA 1

Description

ABOUT CESA #1
As a regional agency, we're dedicated to transforming the landscape of learning through our comprehensive array of services.

From staffing solutions for schools, to empowering educators with top-notch professional learning experiences, and providing direct support to students, we're on a mission to unlock the full potential of every learner.

But here's the real heart of our Agency: our incredible team of passionate individuals who are driven by a deep commitment to helping students thrive.

If you are someone who wants to be part of something truly extraordinary, check us out.


JOB RESPONSIBILITIES
As a member of our Business Services Department, lead procurement and accounts payable efforts for the Agency. This position includes the following responsibilities.

• Daytoday procurement processes, ensuring that CESA #1 receives the right products, at the right time and right cost.
• Builds and maintains vendor relationships in order to acquire the best competitive pricing, analyzes supplier performance, and develops a preferred vendor list.
• Manage vendor information in Skyward to set up punch out integration when appropriate.
• Place orders with vendors from approved purchase orders.
• Process employee expense reports, including verification of receipts, coding, and compliance with policies.
• Reviews new purchase orders, delivery of items, and printing of purchase orders to ensure accurate ordering of needed goods and services
• Maintain purchase order procedures and records to ensure timely and costeffective purchasing and proper encumbrance of funds.
• Research and reconcile order discrepancies.
• Maintain and review open purchase order reports and follows up to either close purchase orders or request invoices that have not been received.
• Provides customer service to departments for questions on procurement, vendor relationships and ordering procedures
• Ensure compliance with Agency and State purchasing guidelines and regulations
• Prepares analysis and reconciliation of accounts, as required.
• Assists with annual audits and preparing required yearend reports.
• Assists in monthly closings.
• Answers customer inquiries regarding invoices.
• Assists coworkers as needed.

QUALIFICATIONS

• Associate's Degree or equivalent from twoyear college or technical school, minimum 3 years related experience and/or training, or equivalent combination of education and experience required.
• Strong knowledge of procurement and purchasing processes and procedures, as well as basic accounting principles and accounts payable.
• Ability to effectively plan and organize.
• High attention and commitment to accuracy.
• Agile, demonstrating a growth mindset by leveraging flexibility, resilience, and change.
• Highly collaborative, working with others to achieve a common goal in a way that promotes representation and participation by all.
• Excellent verbal, nonverbal, and written communicator who expresses ideas and information with clarity and respect aligned to an intended audience and purpose.
• Thinks critically to analyze multiple perspectives, contexts, and data to creatively question, make connections, and evaluate options leading to reasonable conclusions with ongoing reflection for future improvements.
• Empathetically engages with others to understand and recognize their perspectives, experiences, and emotions.
• Practices self management to leverage one's abilities and emotions to direct one's path as a resilient lifelong learner.
• Practices self management to leverage one's abilities and emotions to direct one's path as a resilient lifelong learner.
• Advanced knowledge of Microsoft Excel and Google Sheets.
• Intermediate knowledge of Microsoft Word and knowledge of full Google Apps Suite desired.

WHY WORK FOR CESA #1?

At CESA #1, we don't just offer a job; we provide an enriching journey filled with great benefits and opportunities.

Here's why joining our team is a game-changer for your career.

• Award-

Winning Workplace Culture:
Step into a welcoming environment where your contributions are celebrated. We're proud recipients of national and regional awards for being a top workplace. CESA #1 employees consistently rate us highly for our supportive culture.

• Competitive Compensation and Benefits: Enjoy more than just a paycheck; we offer competitive compensation and benefits packages, including enrollment in Wisconsin's fullyfunded retirement system.
• Work/

Life Balance:
At CESA #1, our leadership team genuinely cares about the well-being of all employees. We offer flexibility in certain work hours and locations. We also have a robust wellness program designed to support both your mental and physical health.

• Meaningful Impact: Your work directly impacts the growth and development of children, ultimately benefiting their futures. At CESA #1, we are dedicated to empowering the 27,000 educators in our region to be their best and thrive in their positions.
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