Administrative Assistant/Bookkeeper for Federal Programs - Kinston, United States - Public School of North Carolina

Public School of North Carolina Kinston, United States

1 week ago

Description

Pay Grade: 63 ($2, $3,040.00)

Administrative Assistant/Bookkeeper for Federal Programs

Job Description

General Statement of Job:
Performs administrative and office support activities for the Federal Programs Departments. Assists the Director of Federal Programs in preparing and maintaining all federal budgets under the director's purview. Performs duties which include bookkeeping, data management, general clerical, receptionist and project-based work. Reports to the Director of Federal Programs.

Specific Duties and Responsibilities

Maintain departmental records; record transactions and data in journals, ledgers, logs and on special forms
Maintain contact with departmental personnel regarding office activities and deadlines
Assist Department Director and Principals on general fiscal and budgetary matters throughout the year
Assist finance with journal entries to the accounting system;
Establish new account codes
Monitor departments' expenditures, ensuring compliance with established policies and procedures and adherence to budget limitations,
Review availability of funds for requested purchases, and evaluate requests for interdepartmental fund transfers and budget amendments
Prepare reports for department detailing impact on budget and recommendations
Receive and analyze annual budget requests from schools
Review and verify purchase requisitions to ensure that appropriate budget codes and acquisition procedures are followed
Enter data to generate purchase orders and to encumber necessary funds, and verifies invoices for payment
Maintain a multi-fund bookkeeping system using a computerized accounting program for federal, and state budgets
Assist with the programmatic and fiscal aspects of federal, and state programs
Other duties as assigned by Director of Federal Programs

Additional Job Functions or Assigned Tasks:

Assist and maintain records Pre-K, McKinney Vento, Neglected & Delinquent, and Foster Care services
Record and file data for the aforementioned Title I Set Asides
Serve on Federal Programs handbook committee

Minimum Training and Experience:

High school graduate with Associate's Degree or two years office experience required

Minimum Qualifications or Standards Required to Perform Essential Job Functions

Ability to communicate with good oral and written skills
Ability to read a variety of correspondence, reports, handbooks, forms, lists, etc.
Ability to prepare correspondence, simple reports, forms, etc., using prescribed format
Ability to record and deliver information, explain procedures, follow oral and written instructions, communicate effectively and efficiently in standard English

Other Requirements:

Maintain an acceptable attendance record and be punctual
Ability to handle a variety of office machines, etc.
Ability promote good relationships internally and with the public
Working knowledge of accounting techniques and procedures

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees of this job.

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