Administrative Specialist Iii - Silver Spring, United States - Brillient Corporation

Brillient Corporation
Brillient Corporation
Verified Company
Silver Spring, United States

4 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

This opportunity is for a strong Administrative Assistant with previous experience and the ability to perform multiple administrative functions independently, and adapt to an environment of "high level," quick response activities/tasks.

Punctuality and reliable attendance are critical. Ability to quickly learn and understand the organization, programs, and procedures related to the office environment is essential.

The individual will need to be familiar with how a "high level" executive office functions, standard concepts, practices and procedures of an office environment.


Job Duties

  • As necessary, answer phone lines.
  • General clerical/administrative support duties including, but not limited to, signing for
- packages, distributing mail twice daily, and maintaining staff mailboxes.

  • Prepare Microsoft Power Point, Excel, Word, and Publisher documents as needed.
  • Perform data entry.
  • Act as an LMS Administrator in the HHS Learning Portal.
  • Act as a Timekeeper in ITAS.
  • Maintain Staff Director's calendars.
  • Schedule meetings or events using platforms such as WebEx, Zoom, or Microsoft Teams
  • Provide administrative support in SharePoint and/or similar repository and document
- management system(s) as needed.

  • Proofread documents as needed for correct grammar, spelling, and punctuation.
  • Photocopying, shredding, scanning documents as needed.
  • Greet guests and direct visitors to government offices.
  • Mailing of packages through United Parcel Service (UPS) online
  • Manage travel for employees

Requirements:


  • Proficient in Microsoft Word, Excel and Power Point
- proficient in Microsoft Outlook with experience setting up meetings or trainings in platforms such as WebEx, Microsoft Teams, and Zoom

  • Ability to communicate effectively, orally and in writing.
  • Ability to provide tactful and courteous telephone support and customer service.
  • Ability to operate office equipment/machines such as photocopier, shredder, scanner, fax
- machine

  • Knowledge of grammar, spelling, punctuation, and required formats sufficient to recognize
- and correct errors in various types of documents.

  • Demonstrates ability/experience to work in high level office setting.
  • Ability to manage multiple taskpriorities.
  • Ability to rapidly and effectively respond to changing IT systems, technologies, and process
- requirements in the Center.

  • The individuals shall be outgoing, positive, creative and selfmotivated

Diversity, Inclusion, & Engagement at Brillient:

At Brillient, we not only accept difference, we promote it, we embrace it, and we thrive on it for the betterment of our clients, our employees, and our culture.

We are proud to be an equal opportunity workplace and an affirmative action employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other status protected under applicable law.

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DISCLAIMER:_The above statements are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, skills, efforts, requirements, or working conditions. Management reserves the right to revise the job or to require that other or different tasks be performed as assigned in accordance with business demands and/or contractual requirements._


Job Types:
Full-time, Contract


Work Location:
Hybrid remote
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