Operations Services Coordinator - Cassopolis, United States - CHT USA

CHT USA

Verified Company

Cassopolis, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

POSITION OVERVIEW
The Operations Services Coordinator plays a crucial role in supporting the day-to-day operations of the organization. This position involves working closely with multiple departments to ensure smooth workflow, efficiency, and compliance with established procedures.

PRINCIPAL DUTIES AND RESPONSIBILITIES
Administrative Support

Answer phone calls from the main line and direct to the appropriate person.
Check in visitors and verify they have received sitespecific safety training if applicable.
Sort nonfinancial mail and distribute it to the addressee.
Arrange for visitor/group lunches as needed.

Logistics and Coordination

Assist with travel arrangements for various employees.
Interdepartment schedule coordination.
Assist intersite visitors with securing office space during their visits.
Manage conference room calendars.

Office Management

Prepare conference rooms for visitors and maintain conference room equipment.
Issue FOBs to visitors as needed and verify they are returned.
Assist with emergency evacuations by retrieving the visitor/employee log and taking attendance.

Communications

Update digital signage for visitors and special events with the assistance of the Human Resources Department.
Update employee notice boards as needed.

Facilities & Supplies Management

Keep office, kitchen, and breakroom supplies stocked.
Manage cleaning service activities and performance.
Supports production with uniform service management.

Data Entry and Analysis

Excel data entry and various projects.
Scan batch sheets and file.
Finalize document change process for controlled documents within QMS/EMS.
Inventory reconciliation within SAP, as needed.
Active member of the CHT USA Employee Engagement Committee, inclusive of event management, organization and cleanup, sitewide communication, decorating, etc.
Responsible for indirect purchases of administrative/office supplies (nondepartmental supplies)
All other duties, as assigned.

EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS

Education & Experience

High School Diploma or GED
1 year customer service experience (preferred)
3 years computer literacy (preferred)
ERP system experience (preferred, i.e. SAP, Oracle, Sage)

Knowledge & Skills

Proficiency in verbal and written communication.
Excellent attention to detail.
Excellent organizational and multitasking skills
Must be flexible, able to change work duties without prior notification.
Strong Microsoft Office skills with focus on Outlook, Excel and PowerPoint.
Able to comply with ISO 9001 and 14001 requirements.

PERSONAL ATTRIBUTES

Ability to work effectively with team members who come from a broad spectrum of disciplines and communication styles.
Strong interpersonal; written and oral communication.
Ability to handle a multitude of different situations; sometimes simultaneously.
Strong organizational and timemanagement skills, including ability to handle multiple tasks simultaneously.
Humble and willing to seek knowledge without hesitation.

Pay:
$ $21.00 per hour

Expected hours: 40 per week

Benefits: