Administrative Assistant Ii - Manchester, United States - City of Manchester, NH

City of Manchester, NH

Verified Company

Manchester, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Assistant II - Planning (
Open Positions: 1)

Department:
Planning

Job Status:
Full-Time

Shift: 8:00 AM - 5:00 PM

Days Worked:
Mon., Tue., Wed., Thu., Fri.

Hour Per Week: 40

Rate of Pay:
Starting $17.67/hr - plus comprehensive benefits package

Grade 13

A Key component of this position is preparing agenda packages for the Zoning Board of Adjustment (ZBA) and transcribing meeting minutes.

General Statement of Duties

Performs a variety of general office clerical and administrative support duties for a Division Head within a municipal Department; performs directly related work as required.

Examples of Essential Work

Performs confidential secretarial duties for a Division Head, including assuming direction or oversight over other Division personnel in distributing directives and monitoring programmatic activities;
Prepares correspondences, reports, lists and other documents as instructed and requested by designated office personnel;
Interprets and applies Departmental or office rules, policies and regulations in accordance with prescribed procedures and guidelines;
Prepares special reports as requested;
Copies, packages and distributes a variety of written materials as requested by other designated office personnel;
Answers Department telephone calls, receives and greets visitors to the Department and provides information to or refers callers and visitors to other appropriate Departments or City personnel;
Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary;
Processes accounts payable, accounts receivable and/or payroll as necessary;
Screens visitors, telephone calls, faxes, mail and messages directed to office personnel;
Listens to and directs comments and complaints from the public relating to Department operations and takes appropriate action to resolve and refer such complaints;
Requisitions supplies and materials for the department as requested;
Opens and distributes mail throughout the Department;
Oversees petty cash accounts;
Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions; and more.

Acceptable Experience and Training

Graduation from High School or possession of a GED, preferably supplemented by additional training in office management; and
Considerable experience in general office operations; or
Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.

Required Special Qualifications