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Administrative Assistant

    Administrative Assistant - Swissvale, United States - Metro Community Health Center

    Metro Community Health Center
    Metro Community Health Center Swissvale, United States

    3 weeks ago

    Default job background
    Administrative
    Description
    Administrative Assistant

    Position Reports To: Chief Executive Officer

    FLSA: Exempt
    Positions reporting into this job: None

    Metro Community Health Center extends great benefits to our eligible employees.

    MCHC current benefits are:

    • MCHC pays 100% of the employee premium for UPMC Gold Small Business Medical, United Concordia dental, STD, LTD and Life insurance
    • VBA vision coverage is offered as voluntary coverage that paid for by the employee
    • Medical and Dependent Care FSA and HRA
    • 2 weeks of paid parental leave
    • 20 days (4 weeks) of PTO for your 1st two years
    • 11 paid holidays
    • 401k with a 4% match


    JOB SUMMARY:
    Must have excellent communication and organizational skills, ability to interface professionally and competently with
    clientele, staff members and community partners. Ability to prioritize, manage time and multi-task workload. Own
    transportation and flexibility with work schedule required. Requires critical thinking skills. Desire to work closely with
    homeless and underserved population. Experience in data entry, Access, MS Word, Excel. Knowledge of community
    resources helpful. Must have excellent organizational skills and attention to detail, and excellent time management
    skills with proven ability to meet deadlines.

    ESSENTIAL FUNCTIONS:
    Administrative support to the CEO, CMO, COO, CFO when needed, as well as other staff.
    Work effectively with external vendors
    Compliance with HIPAA
    Regular attendance
    Produces information and reports by transcribing, formatting, inputting, editing, retrieving, copying, and
    transmitting text, data, and graphics
    Reads, research, and routes executive correspondences
    Drafts letters and documents for internal and external audiences
    Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences,
    and travel


    POSITION REQUIREMENTS
    1. Performs all needed typing; including transcription of Board meeting minutes, committee minutes, notice of
    meetings, reports, etc.
    2. Responsible for assembling and distribution of materials for Board meetings each month.
    3. Calls Board of Directors and committee members as needed to determine attendance for meetings.
    4. Assists in the revision of policies, records, and forms, types up revisions, and assembles manual when
    necessary.
    5. Types with speed and accuracy from dictation, rough draft, or general instructions.
    6. Makes and collates copies of reports, minutes, etc., prepares materials for outside printing when appropriate.
    7. Maintains administrative files.
    8. Excellent oral and written communication skills
    9. Greets clients, patients and visitors who call in to or visit the site and provides solutions to customer problems
    in a timely manner, achieving a high level of customer satisfaction through polite and professional
    communication
    10. Provides visitors and callers with information on Metro Community Health Center, such as address, directions,
    fax numbers, website and other related information and directs phone calls and inquiries requesting information
    to the appropriate staff member
    11. Handles sensitive information in a confidential manner
    12. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing
    and expediting orders for supplies; verifying receipt of supplies
    13. Prepares invoices and reports to funding agencies as needed under the direction of the senior team.
    14. This position abides by the policies and procedures of Metro Community Health Center.
    15. Performs any other duties as assigned.

    EDUCATION/KNOWLEWDGE/ABILITIES:
    Types with speed and accuracy from dictation, rough draft, or general instructions
    Ability to function well in a high-paced and at times stressful environment
    Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
    Able to type minimum of 50 words per minute.
    Ability to use office equipment including but not limited to computers, fax machines, telephones and
    copiers
    High School Diploma or GED and one year of administrative assistant experience, or any equivalent
    combination of experience and training
    Ability to handle multiple projects
    Ability to prioritize and manage time

    PHYSICAL REQUIREMENTS:
    While performing the duties of this job, the employee is regularly required to sit; use hands to manipulate objects,
    tools or controls; reach with hands and arms; and talk and hear. The employee must frequently lift and/or move up
    to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job
    include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Noise level
    in the work environment is usually quiet.



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