- Balance and reconcile daily revenues in seven Motor Vehicle branch offices, including Kiosk, Online, and TPT drawers. Verify DRIVES cash drawer receipts to deposit slip to determine errors if revenues do not reconcile.
- Balance and reconcile daily revenues in the Recording and Election departments. Check department balancing software to deposit slips to determine errors if revenues do not reconcile.
- Enter revenue and deposit information in a computer using Excel spreadsheets.
- Ensure accuracy of information posted to spreadsheets by cross-referencing the reports in the DRIVES software.
- Assist with reconciling the monthly bank statement for the Clerk's office.
- Track returned checks processed by banking and online institutions for all Clerk & Recorder departments. Send correspondence as necessary and maintain payment records in appropriate excel spreadsheets and files. Send sequester letter to Sherriff's office if payment is not received in the allotted time.
- Answer phone calls and provide general accounting information to external customers on refunds and return items.
- Answer inquiries from the Sheriff's Office regarding sequesters on customers' plates.
- Audit vaults and all cash drawers for the Recording and seven Motor Vehicle offices.
- Highly knowledgeable in the DRIVES software to answer questions for external customers, in addition to answering questions and troubleshooting with Motor Vehicle managers on financial topics.
- Refund checks: Create a vendor number, process a refund check, and/or verify the refund check to a written refund letter to confirm the information matches before mailing it to a customer.
- Knowledge of data entry procedures, typing ability, and basic math and grammar skills. Accuracy in counting, posting, mental alertness, and adaptability to routines.
- Knowledge of or the ability to learn the statutes and regulations affecting the various departments of the Clerk and Recorder office.
- Able to maintain compliance with the State and County requirements. This includes the annual security training for Adams County and the DPPA training through the State.
- Ability to operate standard office equipment such as computers, copy, adding machines, and telephone systems.
- Knowledge of computer software relative to accounting such as Excel.
- Knowledge of DRIVES software, a specialized computer system used by the Motor Vehicle offices.
- Knowledge of or the ability to learn specialized software systems used by the Recording department and JD Edwards used to cut refund checks in the accounting department.
- Ability to work with other government offices, entities, banks, and financial institutions.
- Ability to learn Clerk and Recorder's policies and procedures.
- Interpersonal communication skills and the ability to establish effective working relationships with County staff, the public, other officials, and entities.
- Communicate clearly and concisely, both orally and in writing.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
- Ability to perform essential functions of the position.
- Education and Training:
- High School diploma or GED equivalent.
- Experience:
- Two (2) years of Motor Vehicle experience.
- One (1) year of bookkeeping or accounting experience. Equivalent education may be used for experience.
- License or Certificate:
- Possession of, or the ability to obtain, a valid Colorado Driver's License.
- Ability to become deputized.
- Background Check:
- Must pass a criminal background check.
- Other:
- This role has the ability to operate in a hybrid capacity. Requires the ability to work independently and communicate effectively if the schedule allows working from home.
- Physical Requirements
- Ability to function in a deadline driven environment.
- Ability to stoop, stand, sit for extended periods.
- Ability to reach overhead.
- Ability to push, pull or handle objects weighing a minimum of 25 pounds.
- AFLAC Supplemental Medical Insurance
- Basic Term Life & Optional Term Life Insurance
- Deferred Compensation Plan
- Dental/Vision/Medical Plans
- Generous Vacation/Sick leave
- Long-Term Disability
- Retirement Plan
- Short-Term Disability
- Employee Assistance Program
- Employee Fitness Center
- Employee Health Clinics
- Flexible Work Schedules
- Recreation Center Discounts
- Training & Tuition Reimbursement Programs
- Wellness programs
- Lactation friendly certified workplace
- Yes, I understand and agree
- Yes, I understand but disagree.
- Yes
- No
- Yes, I possess the experience.
- Yes, I possess equivalent education.
- No, I do not possess the education or experience.
- High School Diploma/GED
- Associate's Degree
- Bachelor's Degree
- Master's Degree
- Doctorate's Degree
- Not Applicable
- Yes
- No
-
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Accounting Tech II - Brighton, United States - Adams County CO
Description
Salary : $47, $54,129.29 AnnuallyLocation : Brighton, CO
Job Type: Regular Full-time
Job Number: 06462
Department: County Clerk and Recorder
Division: CLK Administration
Opening Date: 04/18/2024
Closing Date: 5/7/2024 4:30 PM Mountain
Our Mission: At Adams County, our team members engage in top-notch opportunities to grow and expand their impact. We cultivate an inclusive and innovative culture where diversity matters Diversity, Equity & Inclusion (DEI) is a core cultural competency at Adams County, and we actively seek and welcome applicants that bring diverse experiences and value inclusion.
Cultural Competencies/EEO: Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic.
Position classification: HybridJob duties and expectations allow for onsite and remote work scheduled every week. Employees in this classification are regularly scheduled onsite one (1) to four (4) days per week based on the County needs and as determined by Department Director. Hybrid classified roles can be onsite more than the set minimum based on employee preference.
What Success Looks Like In This Job
Balance and reconcile the daily revenues received in seven Motor Vehicle branch offices, Recording, and Election departments. Enter revenue and deposit information in the computer and ensure accuracy.
Hiring Range = $ $26.023
Full Range = $ $31.681
Examples of Duties for Success
Click to watch our video about why Adams County is an Employer of Choice
Benefits You Expect:
Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position.
Do you possess 2 years of motor vehicle (DRIVES) experience?
Do you possess at least 1 year of bookkeeping or accounting experience? *Equivalent education may be used for experience.
Please select your highest level of education:
Do you currently possess or have the ability to obtain, a valid Colorado Driver's License?
