Administrative Assistant II - The Woodlands, United States - St Luke's Health - The Woodlands Campus

    St Luke's Health - The Woodlands Campus
    St Luke's Health - The Woodlands Campus The Woodlands, United States

    1 month ago

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    Full time
    Description
    Overview

    The Woodlands Hospital a primary and secondary care hospital serving North Harris and Montgomery counties. Clinical services include cardiovascular services diagnostic imaging women's services (digital mammography and bone density studies) neurosciences pediatric care (Newborn and Level II nurseries) and surgery pathology and pulmonary services and sleep disorders. Clinical affiliations include The University of Texas MD Anderson Cancer Center's Radiation Treatment Center and Texas Children's Hospital.

    Responsibilities

    Oversees a variety of clerical office functions and interacting at all levels of the organization including visitors, vendors, physicians and staff. Provides support to Directors and Managers and responsibilities involve a wide range of routine,
    confidential, and administrative duties.

    1. Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
    2. Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, routing mail, and travel arrangements
    3. Acts as direct assistant to the Manager or Director
    4. Arranges, Participates in, and Implements conferences and meetings
    5. Provides information to staff
    6. Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary
    7. Creates, edits, and formats letters, reports, spreadsheets and PowerPoint presentations
    8. Accountable for office operations. Identifies problems, Develops and Implements solutions; plans, organizes and prioritizes assignments within the office
    9. May conduct limited research for information

    Qualifications

    Required Education and Experience

    *High School Diploma/GED
    *At least one (1) year of experience in an administrative
    support role

    Required Minimum Knowledge, Skills, Abilities and Training


    • Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion

    • Must be able to positively interact with a very large constituency of high visibility and importance to the decision making process

    • Must be self‐motivated, and able to take ownership of projects/assignment

    • Must be a team player

    • Must have excellent customer service skills with outstanding follow‐up

    • Strong interpersonal, verbal and writing skills

    • Must have exceptional proficiency in composing written communications, expert proofreading and editing skills

    • Ability to create an revise Word, Excel, PowerPoint and Visio document

    • Advanced Microsoft Office product competency, which may be tested through pre‐employment assessment

    While you're busy impacting the healthcare industry, we'll take care of you with benefits that may include health/dental/vision, FSA, matching retirement plans, paid time off, tuition assistance, adoption assistance, and more

    Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

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