Mailroom & Facilities Associate - Boston, United States - FENWAY HEALTH
Description
:Under the supervision of the Facilities Manager, the Mailroom & Facilities Associate manages the mailroom and provides assistance in support of the maintenance, repair and operations for all sites of the health center.
1. Oversees & maintains mailroom services
- Sorts mail from post office
- Sorts and delivers internal mail in a timely manner
- Delivers all boxes and packages to respective departments or employees in a timely manner
- Meters all outgoing mail
- Delivers all outgoing mail to post office
- Fills and empties all currier bags
2. Performs tasks related to the maintenance of building and grounds in a timely manner
- Prepares conference rooms at all sites for meetings, luncheons, etc
- Paints and performs other activities necessary for the cleanliness of and proper presentation of the facilities at all health center sites
- Performs maintenance and repairs to agency facilities, including, but not limited to
performing basic plumbing, electrical work, HVAC maintenance and repairs and carpentry
- Anticipates required plumbing, electrical, carpentry and other work, and makes recommendations regarding this work
- Escorts vendors when center needs repair from outside services
3. Accurately and in a timely manner oversees the monitoring and maintenance of a variety of health center supplies
- Monitors the use of lunchroom supplies such as paper plates, napkins and plastic utensils
- Monitors and cleans lunchroom including
wiping down counters and washing sinks, counters, floors, tables
- Delivers copier paper so that it is available at all times at the various copier stations
- Replaces toner in the photocopiers as needed
- Keep up with cleaning bathrooms; Such as sweeping, moping, cleaning of toilets/sinks, paper/soap dispensers
- Assists in preparing stock list
4. Meet agency participatory expectation
- Adheres to all agency and departmental policies and procedures
- Participates in quality assessment and improvement activities as requested
- Adheres to the highest principles of patient and client confidentiality
- Adheres to established safety policies, procedures and precautions; identifies potential or actual unsafe situations in the environment and takes measures to rectify the situation
- Attends all required meetings, inservices and professional trainings
- Maintains professional competence necessary to perform job responsibilities; maintains and provides agency with records of continuing education activities
- Serves on agency committees and in professional organizations when requested
- Adheres to proper dress code
5. Performs related duties as required
Requirements:
- High School graduate or equivalent required
- Basic knowledge of at least three of the following
heating, ventilation and air conditioning, plumbing, electrical work and carpentry
- Basic Computer experience
- Basic knowledge of building codes highly desirable.
- Excellent customer service skills
- Ability to manage projects
- Familiarity with reading blueprints
- Demonstrated ability to work closely with vendors and other professionals and monitor contract compliance
- Ability to manage multiple projects, activities and tasks simultaneously
- Ability to establish and maintain effective working relationships with staff, vendors and visitors to facility
- Experience working with an ethnically, culturally and racially diverse work staff preferred
- Ability to work harmoniously with diverse groups of individuals
Physical Requirements:
- Note from a doctor that states you are physically fit to complete the responsibilities of this position according to the job description
- Regularly walk, stand, stoop, climb, kneel and crouch
- Frequently lift, carry, push and pull objects weighing up to 50 pounds independently, and occasionally objects weighing up to 100 pounds with assistance
- Work involves considerable exposure to unusual elements such as extreme temperatures, unpleasant odors and/or loud noises
- Moderate physical activity
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