- Medical, Dental & Vision
- Life Insurance/Voluntary Life Insurance
- 401k with employer match
- Eligible for Spot Bonus, Merit Bonus, and/or Annual Bonus
- Competitive Salary
- Flexible Time Off (FTO) – encouraged to take 20 days of paid time off/year
- Career Growth for Administrative Staff
- Administrative Skills Training (Online & In-person)
- Pet Insurance
- Work/Life Balance
- Access to Wellbeats – on-demand fitness & well-being videos
- 10 paid holidays (9 standard holidays and 1 floating holiday)
- 30-minute fitness break available in addition to 1-hour lunch break
- Business casual dress code and positive working environment
- Continuing education opportunities
- Conducts research to find relevant information
- Opens new projects and set up file structure according to standard procedure
- Proofreads and format technical documents authored by consultants
- Organizes file material and coordinate file productions per standard procedure
- Reviews and process digital media
- Schedules multi-party conference calls and inspections
- Tracks the status of open projects – deadlines, action items, client needs, etc.
- Serves as the main contact for clients & proactively handle inquiries
- Coordinates travel arrangements
- Updates and maintains documents and spreadsheets
- Submits expense reports through SAP Concur
- Assists with maintaining/renewing professional memberships and P.E. licenses, as requested
- Attends weekly meetings
- Proactively manages calendar(s)
- Inbox management, as requested
- Assists remote consultants and contractors, as needed
- Prepares and sends invoices to clients
- Creates purchase orders and purchase equipment
- Manages collection efforts on outstanding invoices
- Keeps an accurate record of billable and non-billable time for yourself
- Provides backup support to other administrative project support team members
- Leads or participates in coordinating office initiatives
- Assists with developing and mentoring junior staff
- Performs other duties as assigned
- Four-year / Bachelor's degree is preferred
- Paralegal certificate from an ABA approved program is a plus and preferred or equivalent combination of education and experience in a litigation / insurance defense law firm
- 5+ years of executive or senior-level project management or administrative support experience required
- Understanding legal terminology and processes a plus
- Experience in a litigation law firm or insurance background a plus
- Advanced skills in Microsoft Excel, OneDrive, and Word
- Advanced skills in Adobe Acrobat, Internet research & database programs
- Skilled in computer graphics and working with digital photos
- Able to trouble-shoot technical issues
- Knowledgeable about peripheral devices and software programs
- Strong database management skills
- Advanced skills with Microsoft Word and Adobe Acrobat to create, edit, and format documents or has the ability and willingness to learn to do so quickly
- Ability to leverage Microsoft Teams and SharePoint in a collaborative environment
- Experience with Outlook as an email and calendar client
- Well-versed in utilizing internet resources to learn new software quickly and efficiently
- Experience with SAP Concur and 3E firm management software a plus
- Familiarity with Microsoft PowerPoint, Lists, Planner, OneNote preferred
- Registered Notary a plus.
- Enjoys working in a team environment. Works well with others and maintains a positive attitude in order to develop and leverage professional working relationships. Interacts with clients (both internal and external) in a professional and courteous manner
- Proactive – looks for new opportunities to provide value to the team. Does not always wait to be asked, anticipates needs, and accomplishes tasks with little to no direction
- Quick learner – utilizes all available resources to develop skills and asks thoughtful questions
- Detail-oriented – extremely well-organized and able to manage time and multi-task to accomplish a multitude of tasks with conflicting priorities and timelines
- Adept and resourceful – knows the right questions to ask and who to go to for additional information. Strives to foster and maintain client relationships. Under direction, handles client interactions. Able to triage critical assignments and deadlines
- Advanced communication skills, both written and verbal. Proficiency in grammar, spelling, and punctuation is required
- Thrives in a fast-paced, constantly evolving environment. Does not get flustered with last-minute changes or requests
-
IT Project Coordinator
2 days ago
Planned Parenthood Anaheim, United StatesPlanned Parenthood of Orange and San Bernardino Counties has a** full-time opportunity for a Project Coordinator, Information Technology/Systems in Anaheim, CA.** · The Information Technology/Systems Project Coordinator will work as an administrative liaison between IT/S and the ...
-
Project Coordinator
5 days ago
Reborn Cabinets Inc. Anaheim, United StatesOverview: · With over 40 years of industry experience, Reborn Cabinets is a dynamic remodeling company specializing in high-quality kitchen and bathroom solutions. We have established ourselves as leaders in the home improvement industry, committed to excellence and customer sati ...
-
Project Coordinator
2 days ago
Catalina Material Handling Anaheim, United StatesJob Description · Job Description******This job will be located in Garden Grove, CA****** · We are seeking a Project Coordinator to join our team at our Garden Grove Location · This is an onsite position. This position will be responsible for coordinating the permitting of major ...
-
Project Coordinator
1 week ago
Ultimate Staffing Services Anaheim, United StatesJob Description · Job DescriptionExcellent opportunity to work for a leading construction company located in Orange County. This company offers full benefits and growth opportunities. · Must be able to work locally in the Brea area. · Key Duties and Responsibilities: · Analyze ...
-
IT Project Coordinator
4 days ago
Planned Parenthood of Orange and San Bernardino Counties Anaheim, United StatesJob Description · Job DescriptionPlanned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for a Project Coordinator, Information Technology/Systems in Anaheim, CA. · This position is hybrid (2 days remote/3 days in office). · The Information Technology ...
-
Project Coordinator
1 week ago
Green Source EPC Anaheim, United StatesJob Description · Job DescriptionThe essential duties and responsibilities of the Project Coordinator consist of, but are not limited to, the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: · 1. Administ ...
-
Project Coordinator
1 week ago
DXP Enterprises Anaheim, United StatesJob Description · Job DescriptionDo you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the produ ...
-
Project Coordinator
1 week ago
DXP Enterprises Anaheim, United StatesJob Description · Job DescriptionDo you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the produ ...
-
Project Coordinator
1 week ago
Catalina Material Handling Anaheim, United StatesJob Description · Job Description******This job will be located in Garden Grove, CA****** · We are seeking a Project Coordinator to join our team at our Garden Grove Location · This position will be responsible for coordinating the permitting of major warehouse racking, conveyor ...
-
Project Coordinator
1 week ago
Catalina Material Handling Anaheim, United StatesJob Description · Job Description******This job will be located in Garden Grove, CA****** · We are seeking a Project Coordinator to join our team at our Garden Grove Location · This is an onsite position. This position will be responsible for coordinating the permitting of major ...
-
IT Project Coordinator
1 day ago
Planned Parenthood Anaheim, United States Full timePlanned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for a Project Coordinator, Information Technology/Systems in Anaheim, CA. The Information Technology/Systems Project Coordinator will work as an administrative liaison between IT/S and the organi ...
-
Project Coordinator
5 days ago
DXP Enterprises Anaheim, United States Full timeDo you want to grow with us? At DXP we are passionate about what we do and driven to be the best solution for our industrial customers. Since 1908 DXP has been dedicated to the highest quality of customer service through our expertise of the products we distribute and the technic ...
-
Architect
1 day ago
Disneyland Resort Anaheim, United StatesYou will work with the Sr. Manager - Architecture. · **What You Will Do**: · Owners Rep · - Review project concepts with internal collaborators and partners · - Resolve team required to fully complete project · - Develop project scopes of work and create RFP's (Request for Propos ...
-
Community Activities
18 hours ago
Project Access Anaheim, United States**Job Po** **sting** · **Resident Services Coordinator** · Pradera Apartments Project Access Resource Center · Anaheim, CA · If you're passionate about creating real impact in our communities, consider Project Access as the next · step in your career. Driven by a mission to provi ...
-
Staff Architect
1 week ago
Disneyland Resort Anaheim, United States"We create happiness." That's our motto at Disney Parks Experiences and Products. At Disney, you'll help inspire magic by enabling our teams to push the limits of entertainment and create innovative built environments. You will collaborate to develop ideas/thoughts into physical ...
-
Dlr Ops Coord
2 days ago
Disneyland Resort Anaheim, United StatesThe DLR Operations Coordinator provides administrative, clerical and project management support for executive leadership, their direct reports and Cast. · In this role, you will support executives by providing project management support, research, reporting, identifying trends, p ...
-
Community Program Coordinator
2 days ago
Project Access, Inc. Anaheim, United States**Resident Services Coordinator** · Pradera Apartments Project Access Resource Center · Anaheim, CA · If you're passionate about creating real impact in our communities, consider Project Access as the next step in your career. Driven by a mission to provide residents of affordabl ...
-
Project Manager
2 days ago
Gray West Construction Inc Anaheim, United StatesGray WC is currently seeking an experienced** Construction** **Project Manager - Commercial/ Retail Construction **to join our team supporting projects across the west - hybrid opportunity. · Under the direction of the Vice President, responsible for the overall management of con ...
-
Material Manager
1 week ago
Hearthside Food Solutions Anaheim, United StatesFounded in 2009 and headquartered in Downers Grove, IL we are a world-class contract manufacturer producing wholesome baked goods, snacks and packaged foods for many of the world's leading food companies. As one of the largest and fastest growing food co-manufacturing companies i ...
-
Proposal Coordinator Ii
2 days ago
Willdan Anaheim, United States**Why Join the Willdan Team** · We are motivated to solve some of tomorrow's biggest obstacles - especially those in energy and infrastructure. Our employees want to make a difference, and we have the aspiration, resources, and technical know-how to do it. Our rapid growth and su ...
Project Coordinator - Anaheim, United States - Engineering Systems Inc.
Description
About ESi Engineering Systems Inc. (ESi) is an engineering and scientific investigation and failure analysis firm. We primarily work with law firms, insurance companies, and manufacturers on small to large-scale projects to answer any technical questions they have. Our projects can entail investigating major transportation accidents, equipment failures, personal injury claims, and damage to residential or commercial structures. The variety and depth of our project work creates a variety of fulfilling roles at ESi.What We Can Offer You
About This RoleA Project Coordinator provides professional complex administrative and advanced support services for consultants and management staff. The Project Coordinator proactively serves as the primary liaison between the consultant and the consultant's peers, clients, vendors, and other internal and external contacts. The Project Coordinator performs well in a fluid environment and can learn new job skills quickly to put into practice. The Project Coordinator uses their skills to proactively relieve consultants of administrative tasks and coordinates project activities at an advanced level.
At ESi, administrative project support teams work together to support a group of consultants. Consultants work with clients to investigate a variety of projects; one consultant can have anywhere from 10 to 200 active projects at any given time. These projects may involve the consultant testifying at trial, working with manufacturers to improve products, or inspecting a residence in response to a filed insurance claim. The administrative support team is here to offload as many clerical and coordination-related tasks as possible. The admin project support team is involved in all projects from start to finish.
Key ResponsibilitiesProject Support
Consultant Support
Accounting
Administrative
QualificationsEducation Required
Experience
Computer Skills
Certificates, Licenses, Registrations
Other Skills/Abilities or Other Qualifications
Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, walk, and sit on a regular basis.
Work EnvironmentThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate. Work is performed in a typical office environment.
Local candidates preferred - no relocation provided.
It is the policy of ESi, as an equal opportunity employer, to attract and retain the best-qualified individuals available, without regard to race/ethnicity, color, religion, national origin, gender, sexual orientation, age, disability, or veteran status. ESi is committed to recruiting, hiring, and promoting people with disabilities, as well as veterans.
To all recruitment agencies: ESi does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of ESi without a prior written search agreement will be considered unsolicited and the property of ESi. Please, no phone calls or emails.
