Jury Operations Supervisor - Boston, United States - Off of the Jury Commissioner

Description

ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW:

IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU WILL NOT BE CONSIDERED
FOR THIS POSITION.

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Departmental Mission Statement:

The core mission of the Office of Jury Commissioner (OJC) is to provide randomly selected pools of eligible jurors, representative of the community from which they are drawn, to each of the jury courts of the Commonwealth of Massachusetts, in accordance with the needs of those courts and the direction of the Trial Court.

The OJC is committed to educating the public on the value and responsibility of serving as a juror, and to providing courteous, professional service to the public and the courts.

Notes:

• This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6.

Position Summary:

The Mailroom Operations Supervisor is responsible for coordinating the day-to-day activities of the Mailroom within the Office of Jury Commissioner.

The position supervises all mailroom staff, manages incoming and outgoing communications, oversees mailroom equipment such as postage meter and scanning equipment, and assists the Operations Manager as needed.

Duties:


Operations Supervisor Duties:

• Coordinates the daily work of the mailroom within the Office of Jury Commissioner;
• Responsible for proper processing of all incoming and outgoing communications, including scanning, and archiving of required communications.
• Process all incoming faxes and deliver to appropriate recipient in a timely fashion,
• Maintain, monitor, and replenish all mailroom equipment and supplies.
• Answers public inquires on the telephone and effectuates scheduling changes on matters pertaining to juror service via use of the automated, online computer system;
• Assists the Operations Manager in the supervision of the mailroom;
• Backs up the Operations Department staff as needed;
• Evaluates and recommends ways to improve activities within the work unit, reports on trends;
• Provides direct supervision to members of the mailroom.
• Assists the Operations Manager in interviewing job applicants and in the orientation of new employees;
• Prepares reports and statistics, using computer programs such as MS Excel and MS Word;
• Reviews special requests and makes recommendations to approve or disapprove;
• Develops and maintains databases;
• Communicates with vendors and other internal and external stakeholders as necessary;
• May act on behalf of the Operations Manager in his or her absence;
• Performs special projects; and
• Performs related duties and special projects as required.

Qualifications

Minimum Requirements:

• Graduation from high school or its equivalent; Associates Degree preferred;
• Prior customer service experience and excellent telephone etiquette;
• Experience supervising staff preferred;
• Extensive knowledge of mailing procedures, data batching and data entry procedures, and automated telephone technological procedures that have been attained by education and/or experience;
• Knowledge of court and jurysystem operational procedures;
• Knowledge of, and experience with computer terminals and computerized online system technology;
• Ability to follow through on all assignments with a minimum of direct supervision and instruction;
• Ability to write and communicate in a professional manner;
• Ability to operate standard office equipment and personal computers, including MS Office;
• Ability to set up and maintain filing system;
• Ability to work independently and supervise mailroom employees;
• Demonstrated ability to identify problems and to recommend improvements.

Employment with the Trial Court is contingent upon passage of a criminal record check.


Official Title:
Jury Operations Supervisor


Primary Location:
United States-Massachusetts-Jury Commissioner's Office


Job:
Administrative Services


Agency:
Off of the Jury Commissioner


Schedule:
Full-time


Shift:
Day


Job Posting:
May 16, 2024, 8:00:03 AM


Number of Openings: 1


Salary: 63, ,418.15 Yearly


If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Margaret Pinkham