- We believe in what we are doing and the difference we make; Our quality is our passion.
- Treat each other with respect as professionals; We win or lose as a team; Collaboration multiplies our contributions.
- Great isn't good enough; No excuses given or taken; Eagerly willing to accept and meet challenges.
- Overcome obstacles, find solutions, and deliver exceptional results; Honor our commitments.
- Do the right thing; We are honest, transparent, and committed to doing what's best for our customers.
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Accounts Payable Specialist - Elk Grove Village, United States - Magnetic Inspection Laboratory
4 weeks ago
Description
At MIL, we make the complex simple; we bring together the brightest minds and subject matter experts to process precision parts that become components on space, aircraft, and defense systems.
The reliability of what we do and how we do it, makes the difference in the lives of those who use these systems.
What sets us apart? Our people and our relentless dedication to helping our customers. We are the special processor of choice for missions to the skies, Mars, and beyond.Our core values guide everything we do:
Passionate
Position Overview:
Accounts Payable Specialist, this is primarily an Accounts Payable function with some minor Accounts Receivable work as well. The role is 75% accounts payable with 25% accounts receivable. The accounts receivable work is posting cash and running reports.
Primary Job Responsibilities:
Process Vendor Invoices entering invoices in our ERP
Ensure vendor invoices are paid timely.
Process and prepare weekly payments to vendors, via ACH and Check.
Answer Vendor inquiries.
Manage and maintain vendor records, including W-9 requirements and 1099 filing.
Verify vendor accounts, and resolve purchase orders, invoices, or payment discrepancies.
Scan and rename accounting documents.
Make daily check deposit via remote deposit capture.
Receive and apply incoming payments with attention to credibility (Checks, CC, and ACH)
Collect and process credit documents for new customers.
Monitor customers on COD and update the list of customers on credit hold.
Monitor and manage accounts receivable aging.
Collaborate with Customer Service Representatives and Sales personnel to establish cohesive customer relationships.
Research and resolve short pays, debits and skipped invoices by communicating with customers.
Maintain and improve receivables aging thresholds and enforce payment terms for all customers.
Assist in Monthly Closings
Continually seeks to improve processes, drive change where needed, make recommendations to leadership, and follow through to completion.
Take part in applicable on-going training sessions and continuous process improvement programs
Additional job duties as assigned.
Requirements
Qualifications and Requirements:
Individual must have 3+ years of Payables experience.
Must be a detail-oriented, organized, self-starting individual with excellent communication and interpersonal skills; ability to analyze data and effectively use company standard computer applications.
Possess strong organizational skills with the ability to prioritize and handle multiple tasks simultaneously.Ability to complete projects with speed and accuracy, often under short deadlines.
Must have a solid working knowledge of Microsoft office products.
Working knowledge of Bluestreak and Microsoft Business Central/Dynamics are a plus but not required.
Reporting:
Position reports to the Accounting Manager but will interact regularly with the CFO, Purchasing Manager, and other department heads.
Hours:
Mon - Fri: 8:00 a.m. to 5:00 p.m. Some overtime may be required
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