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    Event Assistant - Asheville, United States - Omni Hotels

    Omni Hotels
    Omni Hotels Asheville, United States

    1 week ago

    Omni Hotels background
    Description

    Location:

    Grove Park Inn

    The AAA Four-Diamond Grove Park Inn is noted for understated elegance and southern charm; ten U.S. Presidents and countless luminaries from the worlds of art, entertainment, sports and politics have stayed at this hotel. The property offers sweeping views of the Blue Ridge Mountains, delectable restaurants, a Donald Ross golf course, tennis and fitness center, award winning spa and spacious convention facilities.

    Omni Grove Park Inns associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Grove Park Inn may be your perfect match.

    Job Description:

    To assist and facilitate all marketing efforts to further drive room sales and awareness during the Gingerbread season. Job duration : August- January 10th.

    Responsibilities:

    Assists in producing Special Events and Holiday Weekends, including pre-planning and physical work during events. Work shifts will include some nights, weekends and holidays.

    Organizes and maintains current information for all Marketing, including setting up vendors, entering purchase orders, managing printers, printing supplies and office supplies.

    Assists in the creation of on property collateral, signage, web updates, social media posts, public relations materials, and other administrative needs. Coordinates communication between department and Purchasing/Receiving, as well as Accounting. Submits project quotes and purchase order requests into BirchStreet on an ongoing basis. Researches invoices and monitors variances to department budget. Reports on financial status on a regular basis and prepares material for monthly deadlines.

    Coordinates marketing support with all other resort departments. Maintains current information and listings of all events on and Trumba calendar.

    Visually proofs, proofreads, and provides revised copy or corrections for all marketing materials both in print and digitally. Assist in digital audit process.

    Becomes proficient with command workstation in order to operate, trouble shoot and train others on the print equipment including digital press, poster printer, cutting machine and others.

    Assists with all Special Event activities as needed.

    Assists with the reserved seating process for ticketed events. Maintains seating charts and diagrams and prepares tickets. Assists other staff in the implementation of the ticket process. Communicates with package holders and ticket purchasers regarding seat requests.

    Prepares hospitality arrangements for entertainers and vendors as necessary.

    Manages Special Events Bus schedule for Gingerbread Viewing groups.

    Monitors inventory levels for marketing collateral including brochures, pocket folders, history books, and gift cards.

    Qualifications:

    1+ years of administration experience required.

    Strong attention to detail, well-organized and ability to deal efficiently under pressure and multi-task while being personable.

    Has proficient knowledge and experience in Outlook, Word, Excel, Power Point and is comfortable with both Mac and PC platforms.

    Must have excellent verbal and written communication skills.

    Must be able to work in a fast-paced environment.

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