Full Time Administrative Assistant - Hampton Bays, United States - Signature Premier Properties
2 days ago
Description
We are a leading real estate company throughout Long Island NY, now branching out to Florida, dedicated to providing exceptional services and delivering outstanding results to our clients.
Our team is composed of dynamic real estate professionals who are passionate about real estate and strive to create exceptional experiences for our customers.
As we continue to expand, we are seeking a skilled and motivated individual to join our team as a Full-Time Administrative Assistant.
As a Full-Time Administrative Assistant, you will play a crucial role in supporting our daily operations and ensuring the smooth functioning of our office.
Your exceptional phone and people skills, combined with proficiency in Word, Excel, PowerPoint, and Canva, will allow you to effectively communicate and collaborate with our top producing real estate agents.
We value problem-solving abilities, attention to detail, and the ability to thrive in a fast-paced and busy environment.Responsibilities:
- Serve as the first point of contact for clients and visitors, providing excellent customer service and addressing inquiries promptly and professionally.
- Manage incoming and outgoing calls, redirecting calls to appropriate team members and taking accurate messages when necessary.
- Assist with scheduling appointments, coordinating meetings, and maintaining calendars for team members.
- Create and edit documents, presentations, and spreadsheets using Word, Excel, PowerPoint, and Canva.
- Organize and maintain physical and digital files, ensuring proper documentation and recordkeeping.
- Assist in preparing and proofreading various business documents, reports, and presentations.
- Collaborate with internal teams to support special projects and events.
- Perform general administrative tasks, including photocopying, faxing, mailing, and ordering office supplies.
Qualifications:
- Proven experience as an administrative assistant or in a similar role is
NECESSARY. - High school diploma or equivalent; additional education or certification in office administration is a plus.
Excellent phone etiquette and interpersonal skills, with the ability to communicate effectively with clients, team members, and external partners.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Canva.
- Strong organizational and time management skills, with the ability to prioritize tasks and work efficiently in a fastpaced environment.
- Attention to detail and accuracy in data entry, document creation, and file management.
- Strong problemsolving abilities and the capacity to adapt to changing priorities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Positive attitude, professional demeanor, and a willingness to learn and grow within the real estate industry.
If you are a proactive and a motivated individual with excellent administrative skills and a passion for the real estate industry, we would love to hear from you.
Pay:
$ $20.00 per hour
Expected hours: 40 per week
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (preferred)
Experience:
Customer Service: 1 year (required)
Real Estate Administrative: 1 year (preferred)
Microsoft Office: 1 year (required)
Ability to Relocate:
- Hampton Bays, NY 11946: Relocate before starting work (required)
Work Location:
In person
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