Office Assistant/scheduler - Compton, United States - Dior Sunset Foundation

Description

Qualifications

Excellent customer service/interpersonal skills

Ability to multi-task and problem solve

Ability to sit and work on a computer for extended hours

Computer skills:
Outlook, Microsoft Excel, Microsoft Word, etc

High School Diploma required

Reliable/Punctual (Must have excellent attendance)

Professional

Friendly

Detail oriented

Ability to multitask and prioritize tasks throughout the day

Ability to manage time and meet deadlines

High school or equivalent (required)


Responsibilities:

Assists with creating schedules for 50 clients and 50 staff

Inputs schedules for clients, direct staff, and supervisors

Assists with minor and major schedule changes for staff and clients

Assists with day-to-day scheduling adjustments

Finds daily/weekly/monthly make-up and fill-in sessions

Communicates schedule changes with staff, parents, and supervisors

Accurately inputs data/sessions into Practice Management Software (PMS)

Communicates and ensures implementation of company policies and procedures as well as California Employee Laws and Regulations

Represents Spectrum professionally to clients, staff, and other professionals (i.e., dress code, attendance, oral/written communication, etc.)

Answers phone calls from staff and parents

Documents all correspondence with staff and clients in PMS

Assists with new hire onboarding tasks including creating training schedules, preparing materials, filing new hire forms, etc

Ensures staff's credentials and documents (i.e., auto insurance, drivers license, etc.) are up to date

Ensures staff timesheets are converted on a weekly basis

Ensures collection of parent signatures on a weekly basis

Assists with maximizing billable hours and minimizing overtime

Attends mandatory training and meetings

Assists with daily operations as directed by Directors

Completes daily/weekly/monthly tasks

Assists with scheduling monthly staff check-in meetings, staff meetings, and trainings

Calculates monthly supervision hours on an ongoing basis

Approves/denies RTO submission by checking scheduling limitations and ensuring policies are met

Assists with onboarding and termination checklists for staff and clients

Assists with office tasks (i.e., taking out trash, restocking office items, maintaining cleanliness of office, reporting on inventory, etc.)

Disinfects used toys and surfaces after each session at the center

Follows and enforces all COVID-19 Safety Policies/Procedures in the office setting

Assists clinical staff as needed during center based sessions (i.e., supervising children during staff's rest breaks, accompanying staff/client to bathrooms, assisting with changing diapers, etc.)


Benefits:


PTO
Insurance (Medical, Dental, Vision) available once Full-time

401K


Salary:
$18.00 to $22.00 /hour

Summary


Job Types:
Full-time, Part-time


Pay:
$ $22.00 per hour


Expected hours:
per week


Benefits:

• 401(k)
• 401(k)

matching

• Flexible schedule

Schedule:

• 4 hour shift
• Day shift
• Evening shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Compton, CA 90221: Relocate before starting work (required)

Work Location:
In person