Academic Program Specialist - Washington, United States - US National Defense University

US National Defense University
US National Defense University
Verified Company
Washington, United States

2 weeks ago

Mark Lane

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Mark Lane

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Description

Duties:


Project Management

  • Participate in planning, execution, assessment, and improvement of the Field Study Program (FSP) to ensure that individual field studies and events exposing International Fellows to and providing them with a broad understanding of U.S.
  • Oversees the arrangements and logístical support required to execute assigned field studies and events. To include requests for military airlift support, group commercial flight bookings, and arranging hotel agreements.
  • Provides assistance and oversight to ensure the timely requisition, completion, processing, and disbursement of TDY orders, travel vouchers, and reimbursements.
  • Seeks continual process improvement of project management processes to provide visibility of FSP planning and closeout status for all stakeholders.

Program Evaluation & Analysis

  • Creates visual, datadriven reports about program outcomes relative to objectives.
  • Assesses data to formulate recommendations for program adjustments to address identified shortfalls and improve outcomes.
  • Manages file organization system.
  • Leads annual program review process, including collection, analysis, and presentation of program data relevant to academic outcomes, student assessments, and financial execution.
  • Assists program manager in creating a 2year plan regarding programmatic direction.

Financial Planning and Management

  • Drives program processes and design tools for project budget development and reconciliation. Designs and implements processes for expenditure reconciliation, budget tracking, and spendplan updating on monthly basis.
  • Tracks availability of funds and manages submission and approval of purchase requests in DAI.
  • Oversees FSP reporting to SATFA, including financial reports prepared by FSP Coordinators.
  • Prepares outyear budget requirements to inform course tuition requirements and FSP rate requests for future years.
  • Identifies ways to affect improvement in the effectiveness, efficiency, and economy of program financial operations.
  • Performs tasks in the Defense Travel System (DTS) associated with the role of either the Organizational Defense Travel Administrator (ODTA) or Reviewing Official (RO). Obtain and administer a Centrally Billed Account (CBA) credit card and/or Government Procurement Card (GPC), ensuring proper authorizations have been received before creating an obligation; maintain documentation for all purchases, and coordinates with the NDU Resource Management Directorate (RMD) to reconcile monthly credit card statement in a timely manner.

Data management & visualization

  • Design processes for and oversee management of ISMO program data using relevant database and tracking systems.
  • Design visual datadriven analytic reports and presentation of FSP program academic objectives, assessments, and relevant financial data.
  • Assist in database administration and coordination with NDUwide database design and management.

Program Support

  • Act as deputy to Field & Academic Studies Program Manager, providing overall program management support as required.
  • Manage annual process to produce and submit student academic evaluation reports.
  • Ensure timely delivery of academic support material to students.
  • Create seminar and FSP travel assignments relevant to student interest, class diversity, and logístical requirements.
  • Manage studentfacing academic calendar and internal programmatic calendar and insure timely scheduling and notification of events.
  • Develop and maintain library of academic site visits, program briefers, and supporting academic materials for all FSP engagements.
  • Assist in administration of American Studies course Blackboard pages.
  • Assist in scheduling and managing lecture hall and classroom reservations.
  • Serve as ISMOinternal reviewing official for purposes of travel orders, purchase requests, hotel agreements, travel arrangements, and other contracts.
  • Develop knowledge of and expertise in administration of security cooperation, travel, and other DOD policy relevant to the ISMO's programs.

Customer support

  • Provide excellent support to IFs regarding travel arrangements, TDY reimbursement, and academic support during Field Study Programs.
  • Provide training, mentorship, and support to ISMO and NDU colleagues participating in planning or attending FSP programs, including university senior leadership.
  • Contributes to meeting the basic needs of IFs and accompanying families by providing advice, guidance, and/or briefings on: housing, transportation, finances, medical needs, school registration, and other administrative functions that promote a smooth transition to life in the U.S. as well as continual academic success at NDU.
Performs other duties as assigned.


Requirements:


Conditions of Employment:


  • Must be able to obtain and maintain a T3 / Secret level security clearance.
  • The position is governed by 10 USC 1595 and NDUI 1416.0l dated March 201
  • Must be able and wi
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