Administrative Assistant - Herkimer - ican inc

    ican inc
    ican inc Herkimer

    1 day ago

    $38,000 - $65,000 (USD) per year *
    Description

    Administrative Assistant

    The Administrative Assistant relieves management and direct line staff of administrative/clerical work and minor administrative and business functions. Maintains a positive working presentation and relationship with the public/community that promotes a positive agency image by performing the following duties.

    Duties and Responsibilities:

    • Ensures effective communication across multiple sites to help facilitate day-to-day business matters.
    • Responds promptly to incoming guests as appropriate.
    • Supports building and staff safety by diligently monitoring security cameras and the visitor login system.
    • Answers telephone and provides information/assistance and/or routes calls to appropriate staff members.
    • Responds to and/or forwards all incoming emails in a reasonable time frame.
    • Takes telephone or visitor messages and delivers them to the appropriate individual(s).
    • Operates standard office equipment efficiently, including computer, printer, photocopier, and fax machine.
    • Assists with program data entry and reports as requested by management.
    • Monitors office supplies and informs the Senior Administrative Assistant of order needs.
    • Ensures all conference rooms are neat and clean before and after meetings.
    • Ensures that the inside of the building and workspace are clean and clutter-free.
    • Maintains master forms designed to enhance efficient office operations.
    • Manages an updated and accurate calendar and schedules appointments and office meetings as requested.
    • Opens, date stamps, sorts and distributes mail within and among all sites.
    • Prepares outgoing mail using the postage meter and ensures the meter is up to date with updates and funds at all times.
    • Assists program staff with reasonably requested tasks.
    • Additional duties may be assigned on an as-needed basis.

    Education/Experience:

    • Associate's degree (A. A.) or equivalent from two-year college or technical school - OR -
    • One to two years related experience and/or training in an office, administrative, or assistant position preferred.
    • An equivalent combination of education and experience will also be considered.
    • Working knowledge of Microsoft Office Suite, Google Suite, internet and cloud-based software strongly preferred.
    • A valid NYS Driver's License is required.

    Travel:

    • Occasional local travel between agency sites will be required, on an as-needed basis.
    * This salary range is an estimation made by beBee
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