Administrative Assistant - Pasadena, United States - San Jacinto College

San Jacinto College

Verified Company

Pasadena, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Administrative Assistant (Grant Funded) - Central Campus

FUNCTION:
Assists the Project Director with all administrative activities of the NSF BRICCS TX Grant

Essential Duties:

Assist Leader(s) with all office management functions.
Ensures website/OER TX is updated and maintained as per leader's directions.
Assures quality and timely scheduling of monthly meetings via Zoom as well as the 3 inperson workshops.
Implements ant security procedures for equipment, materials and supplies as necessary.
Provide administrative assistance and support to committee chairs, including recording minutes and attendance
Creates requisitions in the Banner Accounting System for supplies, travel, and all other expenses for approval by the leader.
File and maintain all office records. Shred documents after required holding period.

Additional Job Functions:

Manages leader's Pcard purchases, receipts and reports.
Assists with other project staff and participants, as needed.
Maintain inventory of supplies and advises Leader of status.

Knowledge, Skills and Abilities:

Website updates and maintenance proficiency
Professional discretion/confidentiality

Microsoft Office: Suite

Word, Excel, Publisher, PowerPoint
Excellent written and verbal skills
Ability to interface with all levels of employees and clients
Ability to work well in a fast paced environment
Detail oriented, flexible, team player
Ability to work in a variety of environments individual office space; cubicle; open space

Required Education:

High School diploma or GED

Preferred Education:

Associate's Degree

Required Experience:

Two years of office, clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job.

Preferred Experience:

Grant-funded positions are contingent on the continuation and the availability of grant funds.
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Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements.

Salary Grade:103