Administrative Assistant - Detroit - Harper Associates

    Harper Associates
    Harper Associates Detroit

    6 hours ago

    $38,000 - $65,000 (USD) per year *
    Description

    Administrative Assistant - Corporate Headquarters - Downtown Detroit

    Search by Harper Associates

    The Opportunity

    As Administrative Assistant, you will support executives by managing complex calendars, coordinating domestic and international travel, and providing day-to-day operational support. In this role, you will partner closely with internal stakeholders and use strong organizational skills, sound judgment, and attention to detail to successfully manage competing priorities in a fast-paced environment.

    Location

    You will work from our enterprise Headquarters in Detroit, MI

    Key Responsibilities

    • Calendar Management: Manage complex, frequently changing calendars for one or more executives.
    • Meeting Coordination: Coordinate internal and external meetings across multiple time zones.
    • Meeting Preparation: Prepare agendas, briefing materials, and meeting logistics to support effective meetings.
    • Travel Coordination: Coordinate comprehensive domestic and international travel, including flights, hotels, ground transportation, visas, and required travel documentation.
    • Travel Itineraries: Prepare detailed travel itineraries with confirmations, contact information, and contingency plans.
    • Travel Monitoring: Monitor travel schedules for changes or disruptions and proactively resolve issues.
    • Expense Tracking: Track travel expenses and assist with expense reporting and reimbursements.
    • Document Support: Draft, proofread, and edit correspondence, reports, and presentations.
    • File Management: Maintain organized digital and physical filing systems.
    • Project Support: Assist with special projects, event planning, and ad hoc administrative tasks.

    To qualify for the role, you must have

    • Minimum of 4 years of experience as an Administrative Assistant or in a similar role.
    • Proven experience coordinating complex domestic and international travel and managing executive calendars.
    • Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
    • Experience using calendar and scheduling tools to coordinate meetings across multiple time zones.
    • Excellent written and verbal communication skills, including drafting, proofreading, and editing professional correspondence.
    • Strong organizational skills with exceptional attention to detail.
    • Experience working in a fast-paced, corporate or professional environment and ability to prioritize requests.
    • Ability to handle confidential and sensitive information with professionalism and discretion.

    Ideally, you'll also have

    • Experience supporting senior executives or leadership teams.
    • Familiarity with travel booking platforms and expense management systems.
    • Experience tracking travel expenses and supporting expense reporting and reimbursements.
    • Strong judgment, problem-solving skills, and the ability to manage multiple competing priorities with minimal supervision.

    Our client offers an exceptional benefit package.This is an in-office position. Please email resume to :

    Ben Schwartz | President | Harper Associates

    Direct: | Fax

    |

    * This salary range is an estimation made by beBee
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