Department Coordinator - Newton, United States - Newton-Wellesley Hospital(NWH)

Newton-Wellesley Hospital(NWH)

Verified Company

Newton, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Department Coordinator

Title:
Department Coordinator

HR ID#:

Department:
Public Safety

Reports to:
Safety Operations Manager

Date Description Last Revised/Approved:
December 2023

Job Summary:

Performs a wide range of administrative and clerical duties to support professional and efficient operation in the Public Safety, Parking and Hospital Ambassador departments.

Oversees the day-to-day office activities; interfaces with all levels of organizational staff, and serves as a liaison between Director, Operations Managers, Managers, department staff, other employees, outside vendors and the public.

Essential Functions:

Provides administrative support to Public Safety, Parking and Hospital Ambassador department leadership.
Oversees the ID badge and parking assignment process for all hospital staff, persons of interest (POI), students, residents/fellows/medical/nursing students, contractors, vendors, etc. This includes nonHR tasks related to onboarding and new employee orientation.
Manages the access requests system for adding/removing security clearances on NWH ID badges.
Assists with managing the operational budget for all departments. This includes creating purchase orders as well as processing associated invoices to ensure timely ordering of supplies and equipment as well as the resolution of vendor invoicing issues through PeopleSoft and Materials Management. In addition, assists with monthly variance reporting for departments.
Actively participates in and submits documentation for Environment of Care weekly rounding. And assists with any necessary followup.
Assists in the gathering and analyzing of information for specific projects as directed. Functions as the contact person for other departments needing general assistance regarding Public Safety and Parking services and does so in a positive and professional manner.
Orders and maintains supplies (office supplies, uniforms, equipment, etc.) for the Department.
Returns phone calls, schedules and takes minutes for meetings managed by department leadership (i.e. Workplace Safety Committee, Environment of Care Committee, etc.), and supports internal and external communication.
Assumes active problem solving as appropriate.
Assumes additional assignments as directed.
Operates independently.
Other duties as assigned.

Education

High school diploma required; Associate or Bachelor's Degree preferred

Experience

12 years of administrative experience preferred

Licenses, Certifications, and/or Registrations

Knowledge and Skills

Proficiency in reading, writing, speaking, and understanding English
Staff adheres to all C.A.R.E. Standards
Problem solving skills
Ability to multitask
Demonstrated evidence of:

- effective communication skills
- ability to problem solve in a fast-paced environment
- ability to get along with others
- ability to confront issues appropriately

Computer skills including Microsoft Office (Word, Excel, PowerPoint) and Outlook

Primary Location MA-Newton-NWH Main Campus

Work Locations NWH Main Campus 2014 Washington Street Newton 02462

Job Administrative Support

Organization Newton-Wellesley Hospital(NWH)

Schedule Full-time

Standard Hours 40

Shift Day Job

Posted Shift Description Day Shift (10 AM to 6 PM)

Employee Status Regular

Recruiting Department NWH Parking and Public Safety

Job Posting Apr 18, 2024