Staff Assistant - Newark, United States - Rutgers University

Rutgers University

Verified Company

Newark, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Details:

Position Information
Recruitment/Posting Title
Staff Assistant
Job Category

Staff & Executive

Healthcare
Administrative Services
Department
NJMS-Dean's Office
Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings.

We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations.

Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary

Rutgers, The State University of New Jersey, is seeking a Staff Assistant for NJMS-Dean's Office.

The primary purpose of the Staff Assistant position is to serve as a member of the Finance Office under the direction of the Business Manager.

Providing complex administrative support to the department by utilizing specialized knowledge, skills and competencies. Assists in the planning and support of the Finance Office activities. Performs a wide variety of administrative and support services to the Finance Office.
Among the key duties of this position are the following:

Provides support to New Jersey Medical School Dean's Finance Office.
Responsible for providing administrative, and staff support to the Finance Office. Executes assignments and tasks requiring data collection, information gathering, analysis, data entry/retrieval, data base maintenance, and forms.
Assists maintaining the department's workload ensuring effective use of manpower and resources to assist in the smooth operation within the department. The Staff Assistant will be required to initiate their own tasks, prioritize work and work in a confidential manner in handling issues.
Ensures that files and recordkeeping systems meet the needs of the department.
Compiles and analyzes relevant data from a variety of sources for inclusion in reports or presentation materials

Position Status

Full Time
Hours Per Week

Daily Work Shift

Day
Work Arrangement

FLSA

Exempt
Grade
17S
Position Salary

- $52,496
Annual Minimum Salary

Annual Mid Range Salary

Annual Maximum Salary

Standard Hours

37.50
Union Description
HPAE, Local 5094
Payroll Designation
PeopleSoft
Benefits

Seniority Unit

Terms of Appointment

Staff 12 month
Position Pension Eligibility

ABP

Qualifications
Minimum Education and Experience
Bachelor's degree in Business Administration, Health Care Administration, or a related field.
Equivalent education, experience and/or training may be substituted for the education requirements.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Preferred Qualifications

Some more responsible related professional and /or administrative experience in either the public or private sector, desirable.
Equipment Utilized
Standing, sitting, walking, talking and hearing and lighting equipment. No special vision requirements. Ability to exert or to lift up to 25 lbs.
Physical Demands and Work Environment
Office environment
Special Conditions
Posting Details
Posting Number
24ST0847
Posting Open Date
04/12/2024
Special Instructions to Applicants