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    Sr Administrative Assistant - Portland, United States - Insight Global

    Insight Global
    Insight Global Portland, United States

    3 weeks ago

    Insight Global background
    Description

    Job Description

    Serve as the primary point of contact for all matters pertaining to the VP, SAT and manage a wide range of administrative and support tasks.

    Expertly manage complex calendar with great attention and detail. Plans, coordinates, and ensures the VP, SAT and potentially other FLT senior leader(s) schedules are followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to execs time and office. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

    Exhibits strong interpersonal and organizational skills, great attention to detail as well as excellent listening, verbal and written communication skills.

    Build rapport to effectively bridge communication between assigned senior leader(s) and others within the organization and externally, operating with tact, able to maintain confidence as necessary.

    Complete critical aspects of deliverables with a hands-on approach providing content creation for presentations and correspondence utilizing Microsoft Office, delivering high quality outputs. May proofread and edit prepared content.

    Proficiently handle all reminders and provide task management support for VP, SAT.

    Organize, manage, and submit expense reports in a timely manner utilizing Concur.

    Responsible for meeting logistics and coordination for virtual and on-site meetings including technology, presentation, preparation and distribution of meeting materials, preparation of meeting spaces, and coordination of catering services.

    Ensures total awareness of finance department initiatives and objectives, and effectively serves as backup coverage for other finance department and executive leadership team (ELT) administrative assistants.

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to .

    To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .

    Skills and Requirements

    Associates Degree preferred and/or equivalent years of administrative experience.

    Experience of 5+ years as an administrative assistant in supporting senior executives.

    Strong communication (both written and verbal), leadership and time management skills.

    Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

    Proficient with the use of computers and software programs (Windows, Microsoft Word, Excel PowerPoint, etc.).

    Critical thinking, interpersonal and problem-solving skills. null

    We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

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