Office Assistant/construction Project Scheduler - Natick, United States - Power Construction Roofing & Siding Corp

Description

• Work directly under the supervision of the Office Manager.
• Answer multiple phone lines with sometimes heavy call volume.
• Track, maintain and handle office billing (utilities companies, supply companies, etc.)
• Maintain incoming and outgoing mail.
• Promptly reply to customer's inquiries.
• Promptly address and reply to the Sales Team/Project Supervisors inquiries and requests.
• Schedule daily/weekly projects for project crews with the assistance of the Office Manager.
• Update pre and post project invoices into Quick Books and our CRM (billing/scheduling/project estimation system).
• Prepare profit & loss (P&L) statements after each project is complete.
• Register customers for manufacturer warranties.
• Help organize, clean and maintain office common areas on a weekly basis. (Vacuuming, disinfecting surfaces, office trash removal, etc.)
• Perform general office clerk duties and local errands.
• Screen calls for potential clients.
• Schedule and confirm lead appointments.
• Chase project leads from lead generation services

• Must be 18 years or older and legal to work in the USA
• High school diploma and/or associate degree.
• In office work hours of 8:30am3:30pm (Monday
• Friday) and 9:30am2:30pm (Saturday)
• Reliable daily transportation to commute to and from office, arrive on time, and work scheduled hours.
• Experience as a receptionist/scheduler and/or office assistant in a related field.
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills and confident work ethic.
• Ability to stary selfmotivated under limited supervision and high stress environment.
• Profound knowledge of Quick Books, Scheduling and Microsoft Word/Excel.
• Experience working with lead generation services is a plus.

• Paid time off

• Day shift
• Every weekend
• Monday to Friday

• Are you able to work Monday-Saturday?

• High school or equivalent (required)

• Customer service: 2 years (required)
• Appointment Scheduling/

• Office: 2 years (required)
• QuickBooks: 2 years (required)

• English (required)

• Day Shift (required)