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    Administrative Assistant 1 - Albany, United States - Mental Health, Office of

    Mental Health, Office of
    Mental Health, Office of Albany, United States

    3 weeks ago

    Default job background
    Full time
    Description

    Duties Description As an Administrative Assistant 1, you would ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports.

    Specific duties may include, but are not limited to, the following:


    • Prepare correspondence, reports and other documents utilizing software such as Microsoft Office.
    • Set up and manage paper and electronic filing systems.
    • Create, maintain, and enter information into databases.
    • Maintain scheduling and event calendar. Schedule and confirm appointments for clients, customers, or supervisors.
    • Complete forms in accordance with agency procedures.
    • Review work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.
    • Make copies of various documents, place them in proper files, and distribute them to appropriate staff.
    • Open, review, sort and distribute the mail in accordance with staff assignments. Review incoming correspondence and establish follow-up deadlines.
    • Respond to incoming calls, respond to questions concerning policies or procedures, and refer calls to appropriate staff member for technical information.
    • Maintain inventory of office supplies and arrange for office equipment maintenance and service.
    • Perform other clerical and secretarial duties as necessary.
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