Main Office Administrative Assistant - Chesterton, United States - Duneland School Corporation

Duneland School Corporation

Verified Company

Chesterton, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

SUMMARY OF POSITION:

This position will be responsible for all secretarial and clerical needs of the school.

This position requires the person to be very flexible in accepting assigned tasks by their supervisor with a strong sense of teamwork needed.

This position will deal with community members, parents, students and staff on a regular basis and will be expected to interact with these publics in a professional, friendly, and organized manner.

MINIMUM QUALIFICATIONS:

High school diploma or general education degree (GED). Educational training and experience preferred. The responsibilities and duties listed below are representative of the knowledge, skill, and/or ability required. Each essential function is mandatory to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

PRINCIPAL RESPONSIBILITIES AND DUTIES

Greet all visitors in a friendly and helpful manner while operating all security system devices in accordance with district policy and procedures
Attend meetings, document and translate notes when directed by supervisor
Maintain all data in the student information system in an accurate and timely manner
Dispense information to supervisor and staff when appropriate and or directed
Take messages, route phone calls and faxes to appropriate staff members
Maintain daily lunch count and communicate information to food service in a timely manner
Create, maintain, and supervise all information in relation to student cumulative folders
Record attendance and maintain all records and reports as it pertains to attendance
Assist with the preparation of report cards
Prepare and maintain reports as directed by the principal
Assist with distribution, inventory, and security of all testing materials
Maintain/order/distribute supplies for the staff, based on individual building needs
Receiving/distributing U.S. and interschool mail
Assist school nurse with student and staff health related issues
Serve as the school's contact for district residency information
Maintain accurate records for all school extracurricular accounts according to State Board of Accounts rules and regulations, and school corporation policies regarding general financial matters
Basic understanding of school financial activities
Create and maintain arrival and dismissal records, updating as needed.
Assist where needed as directed by district administrators

KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Demonstrate interpersonal skills necessary to deal tactfully and effectively with persons at all levels in order to develop and maintain productive relationships with all publics
Ability to learn new skills quickly and assimilate into daily work
Ability to maintain high level of confidentiality both inside and outside the corporation
Ability to work independently and in a team environment
Ability to multitask with attention to detail
Proficiency in the use of all clerical technology, i.e. copiers, phone
Demonstrate professional phone etiquette at all times
Proficiency in the use of and the ability to learn all clerical software, i.e. Microsoft Office
Demonstrate organizational and time management skills
Perform all other duties as assigned by immediate supervisor

SPECIAL REQUIREMENTS _(includes equipment, hours, physical demands)_

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate. The employee is protected from outside weather conditions, but not necessarily from temperature changes. There are no environmental hazards indicated for this position.

Equipment:
This position is required to maintain a working knowledge of all clerical equipment. A basic knowledge of operations for computers, printers, telephone systems, fax machines and copiers is required.

Hours:
This position is typically expected to work
194 days per year.

Summer hours/days may be adjusted per the direct supervisor to assure adequate coverage to meet the demands of the School and job.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

While performing the duties of this job, the employee is regularly required to talk or hear.

The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, and taste or smell.

The employee must frequently lift or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral