Administrative Support Assistant Iii, Office of The - Dundalk, United States - Community College of Baltimore County

Community College of Baltimore County

Verified Company

Dundalk, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Salary
- $44, $51,416.00 Annually
Location

Dundalk, MD
Job Type
Full-Time Staff
Job Number

Division

Administrative Services
Opening Date
04/23/2024
Closing Date
5/7/2024 11:59 PM Eastern
Class Description:
The purpose of this class is to provide advanced level administrative support services to assigned department, school or division

Minimum Requirements:

Class Specific Essential Duties:

Assist and provide information to students, faculty, administrators and the college community in person and on the telephone.
Assist with special projects, meetings and/or special events.
Serve as liaison between department or program and other offices or organizations.
Research, analyze and process data into college systems.
Maintain records and files.
Assist with area budget process.
Compile reports, documents, forms and correspondence.
Create and track check requests, requisitions, work orders and other request forms.
Manage calendars for department personnel.
Process and manage all relevant course, program and/or personnel paperwork.
Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Position Specific Essential Duties:

Manage and support attorneys in the Office of the General Counsel (OGC) with daytoday functions.
Handle all information of the office with confidentiality and discretion.
Maintain General Counsel's calendar, schedule meetings and appointments, and print and prepare binders/folders of meeting material.
Receive and review incoming office correspondence and other information submitted to OGC.
Make arrangements for meetings and conferences, coordinate trial dates, discovery schedules and other litigation matters, and followsup on requests.
Assist with coordinating and tracking legal requests received in the office, including those related to contracts.
Draft, edit, proofread and format routine office correspondence for the signature of the General Counsel and Assistant General Counsel.
Proofread and format legal documents as requested.
Receive and screen telephone calls.
Prioritize matters and use discretion when referring callers to the General Counsel, or Assistant General Counsel, or scheduling meetings.
Serve as liaison, on own initiative or as directed, between OGC and other college offices, governmental agencies, law firms, and others.
Assist with filing various legal documents and exhibits with the court or administrative agencies using the online filing systems.
Access and print legislations, court filings and other public documents as requested.
Utilize the state's criminal history database to track cases and conduct a cursory review of certain matters as needed.
Assist with the monthly legal report for submission to the Vice President of Administrative Services.
Monitor ongoing lawsuits, complaints and decisions for inclusion in, or deletion from, the monthly legal report.
Coordinate with other offices as needed to gather information required for subpoenas, requests for information, or public information act requests to ensure timely responses.
Update looseleaf binders with legal reference material and maintain law books as needed;
Organize and maintain a filing system for all matters handled by the OGC.
Monitor records retention schedule and timeline for records storage and destruction.
Monitor P-Card purchases and submit expense report for payment.
Maintain Excel spreadsheet of purchases.
Maintain inventory of office supplies.

Experience

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

CCBC Full Time Benefits At A Glance

BENEFIT
SUMMARYHealth and Medical

CIGNA
Cigna Open Access Plus (OAP)
Cigna Open Access Plus In Network (OAPIN)
Kaiser

Prescription Drug Benefits:

For CIGNA Plans included in Cigna Plan Medical Premiums
Kaiser

- included in Kaiser Medical Premium

Mental Health
Emotional, drug/alcohol abuse treatment, both inpatient and outpatient, provided when pre-approved. Premium included in medical care plan.
-
Dental Benefits

CareFirst Blue Cross/Blue Shield Regional Traditional
CareFirst Blue Cross/Blue Shield Regional Preferred

Vision Benefits

Flexible Spending Accounts

Benefit Strategies Health Spending Account $2,600
Benefit Strategies Dependent Care (children under 13 and elder care) $5,000

Financial
Term Life Insurance:
MetLife

Employee Basic Life Insurance is 1 times your salary with a minimum of $50,000 (90/10)
Employee Supplemental Life Insurance is available in multiples of $10,000 with a maximum of $200,000. Supplemental Term Life Insurance is available for spouse (increments of $10,000 to a maximum of 50% of employee combined basic and supplemental amount) and dependents ($10,000). Sup