Administrative Support Assistant Iii, Office of The - Dundalk, United States - Community College of Baltimore County

Community College of Baltimore County
Community College of Baltimore County
Verified Company
Dundalk, United States

1 month ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Salary
- $44, $51,416.00 Annually
Location

  • Dundalk, MD
    Job Type
  • Full-Time Staff
    Job Number

Division

  • Administrative Services
    Opening Date
  • 04/23/2024
    Closing Date
  • 5/7/2024 11:59 PM Eastern
    Class Description:
  • The purpose of this class is to provide advanced level administrative support services to assigned department, school or division

Minimum Requirements:


Class Specific Essential Duties:


  • Assist and provide information to students, faculty, administrators and the college community in person and on the telephone.
  • Assist with special projects, meetings and/or special events.
  • Serve as liaison between department or program and other offices or organizations.
  • Research, analyze and process data into college systems.
  • Maintain records and files.
  • Assist with area budget process.
  • Compile reports, documents, forms and correspondence.
  • Create and track check requests, requisitions, work orders and other request forms.
  • Manage calendars for department personnel.
  • Process and manage all relevant course, program and/or personnel paperwork.
  • Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Position Specific Essential Duties:


  • Manage and support attorneys in the Office of the General Counsel (OGC) with daytoday functions.
  • Handle all information of the office with confidentiality and discretion.
  • Maintain General Counsel's calendar, schedule meetings and appointments, and print and prepare binders/folders of meeting material.
  • Receive and review incoming office correspondence and other information submitted to OGC.
  • Make arrangements for meetings and conferences, coordinate trial dates, discovery schedules and other litigation matters, and followsup on requests.
  • Assist with coordinating and tracking legal requests received in the office, including those related to contracts.
  • Draft, edit, proofread and format routine office correspondence for the signature of the General Counsel and Assistant General Counsel.
  • Proofread and format legal documents as requested.
  • Receive and screen telephone calls.
  • Prioritize matters and use discretion when referring callers to the General Counsel, or Assistant General Counsel, or scheduling meetings.
  • Serve as liaison, on own initiative or as directed, between OGC and other college offices, governmental agencies, law firms, and others.
  • Assist with filing various legal documents and exhibits with the court or administrative agencies using the online filing systems.
  • Access and print legislations, court filings and other public documents as requested.
  • Utilize the state's criminal history database to track cases and conduct a cursory review of certain matters as needed.
  • Assist with the monthly legal report for submission to the Vice President of Administrative Services.
  • Monitor ongoing lawsuits, complaints and decisions for inclusion in, or deletion from, the monthly legal report.
  • Coordinate with other offices as needed to gather information required for subpoenas, requests for information, or public information act requests to ensure timely responses.
  • Update looseleaf binders with legal reference material and maintain law books as needed;
  • Organize and maintain a filing system for all matters handled by the OGC.
  • Monitor records retention schedule and timeline for records storage and destruction.
  • Monitor P-Card purchases and submit expense report for payment.
  • Maintain Excel spreadsheet of purchases.
  • Maintain inventory of office supplies.


  • Experience

  • Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

CCBC Full Time Benefits At A Glance

BENEFIT
SUMMARYHealth and Medical

  • CIGNA
  • Cigna Open Access Plus (OAP)
  • Cigna Open Access Plus In Network (OAPIN)
  • Kaiser

Prescription Drug Benefits:


  • For CIGNA Plans included in Cigna Plan Medical Premiums
  • Kaiser
- included in Kaiser Medical Premium


Mental Health
Emotional, drug/alcohol abuse treatment, both inpatient and outpatient, provided when pre-approved. Premium included in medical care plan.
-
Dental Benefits

  • CareFirst Blue Cross/Blue Shield Regional Traditional
  • CareFirst Blue Cross/Blue Shield Regional Preferred

Vision Benefits

  • NVA

Flexible Spending Accounts

  • Benefit Strategies Health Spending Account $2,600
  • Benefit Strategies Dependent Care (children under 13 and elder care) $5,000

Financial
Term Life Insurance:
MetLife

  • Employee Basic Life Insurance is 1 times your salary with a minimum of $50,000 (90/10)
  • Employee Supplemental Life Insurance is available in multiples of $10,000 with a maximum of $200,000. Supplemental Term Life Insurance is available for spouse (increments of $10,000 to a maximum of 50% of employee combined basic and supplemental amount) and dependents ($10,000). Sup
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