Accounts Payable Supervisor - San Jose, United States - Cupertino Electric

Description

**Posting Title:** Accounts Payable Supervisor

**Reports To:** Accounts Payable Manager

**Location:** San Jose, California (Hybrid)

**Salary Range:** $100,000 to $118,000

Final determination of a successful candidates starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.

**WHO WE ARE**

For nearly 70 years, Cupertino Electric, Inc. (CEI) has been powered by people whove built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, weve built a reputation for integrity. Were problem solvers and innovation seekers. Were team players and safety fanatics. And we alwaysalwaysdo the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.

**THE FINANCE TEAM**

Our projects may be complex, but our approach is simple: we build great things and we do it with great people. The Finance team at Cupertino Electric, Inc. (CEI) provides employees, stakeholders and customers with timely and accurate financial information. The Finance Department is comprised of six teams: Accounts Payable (AP), Accounts Receivable (AR), Billing, Collections, Payroll and Tax that work closely together to ensure compliance and the financial well-being of the company.

**ABOUT THE ROLE**

This hands-on role will supervise an accounts payable staff of eight. Partners with Account Payable Manager in managing the entire accounts payable cycle, including AP disbursement, invoice problem resolution, annual 1099 filings and other tax related matters, as well as vendor lien releases, in support of the Companys cash flow objectives. Manages monthly close of accounts payable, including the posting of month-end entries. Ensures that all deadlines are met in a timely, accurate and efficient manner. Designs operational procedures and processes that strengthen controls while improving operational efficiency. Selects, develops, and evaluates personnel to ensure the efficient and accurate operation of the accounts payable function. Additional responsibilities include:

+ Builds and maintains business relationships with internal and external partners, including project managers, other departments and outside vendors.

+ Collaborates with internal and external customers to proactively identify, research and resolve processing issues.

+ Trains and evaluates employees to enhance their performance, development, and work product.

+ Measure the productivity of the staff to streamline processes and promote efficiency and continuous improvement

+ Support maintenance of desktop procedures to ensure current processes are accurately documented.

+ Responsible for the cash disbursements cycle; capitalizing on all discount opportunities; ensuring credit is received for outstanding debit memos; coordinating stop-payments and purchase order modifications.

+ Participate in and assist with the monthly / annual accounting period close process and support with annual audits.

**_Scope:_** Receives assignments in the form of objectives with goals and the process by which to meet goals. Provides direction to employees according to established policies and management guidance. Administers company policies that directly affect subordinate employees. Recommends changes to unit or sub-unit policies. Management reviews work to measure meeting of objectives.

**_Complexity:_** Works on issues where analysis of situation or data requires review of relevant factors. Exercises judgment within defined procedures and policies to determine appropriate action.

**_Discretion:_** Erroneous decisions or failure to achieve results will cause delays in schedules.

**_Interaction:_** Frequently interacts with subordinate supervisors and functional peer groups. Interaction normally requires the ability to gain cooperation of others, conducting presentations of technical information concerning specific projects or schedules.

**_Supervision:_** Provides direct supervision to professional individual contributors and/or skilled, support individual contributors (e.g., technicians, designers, support personnel). Acts as advisor to unit or sub-units and may become actively involved, as required, to meet schedules and resolve problems.

**ABOUT YOU**

+ Experience with automated expense reimbursement systems.

+ Strong organizational, time management skills with the ability to multi-task.

+ Detail oriented with proven analytical skills.

+ Ability to present, communicate initiatives, results and analyses to multiple levels of management and employees.

+ Must have large ERP AP system experience, as well as 1099 filing experience.

+ Practical, results-oriented team builder with good problem-solving skills.

+ Ability to effectively supervise and provide coaching to accounts payable personnel.

+ Possess a strong work ethic.

+ Ability to exercise strict confidentiality.

+ Strong written and verbal communication skills

+ Ability to communicate effectively, and professionally with all staff, vendors, customers and all levels of employees in the organization.

+ Other duties as assigned.

**MINIMUM QUALIFICATIONS**

_Any combination of education and experience that would likely provide the required knowledge,_ _skills_ _and abilities as well as possession of any required licenses or certifications is qualifying._

**Education** : Bachelors degree in Accounting/Business Administration or related area of study.

**Experience:** Typically requires a minimum of 5 years of related experience with a Bachelors degree; or 6 years and a Masters degree. 5 years of experience supervising staff. Experience in construction or job cost environment helpful.

**#LI-JJ1**

**PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. )

CEI is a place where every single person canand doeshave an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And youll go home every day knowing you helped contribute to important work that shapes peoples lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Cupertino Electric Inc. aims to make accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at or CEI.

Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.