Controller - Brooklyn, United States - The Puffin Foundation, Ltd.

Description

Application Process:


Background:

The Puffin Foundation, Ltd.

seeks a Financial Controller who shares our commitment to support artists and organizations doing meaningful work that aligns with our mission.

Our grantees create cultural events and works of art and engage in educational and community outreach that addresses vital issues such as the climate crisis, civil rights, social and economic justice, and discrimination in its many forms.

We currently have an overall budget of under $5 million which includes $1 million of traditional operating expenses and operates with less than 10 employees.

The Controller, reporting to the President, is responsible for overseeing the Finances of the Foundation in creating and maintaining accurate and timely nonprofit financial reports for the organization through managing the general ledger, maintaining an accurate trial balance, preparing financial statements, management reports, and managing grants and contracts.

The Controller will lead the day-to-day finance operations, compile financial statements and reports, implement policies and procedures, and perform the Foundation's accounting functions.

The Controller's skills and participation will also be solicited and valued as an important contributor to select Puffin projects.


Core Responsibilities:

• Prepare timely internal and external financial reports as required; prepare monthly, quarterly, and annual financial statements.
• Lead the timely monthend closing process and work closely with Puffin's Office Manager and Grant Manager to complete all general ledger postings. Post and reconcile all bank accounts, investment/ brokerage accounts, etc., and prepare related schedules and analyses.
• Manage daytoday accounting operations including payables, payroll, fixed assets, cash flow management, electronic cash transfers, reporting and forecasting.
• Oversee the payroll process, manage, and maintain compliance with federal, state, and city regulations, filings, reporting requirements, and company policies; reconciliation of payroll related accounts and W2 information.
• Assist with grant disbursement and contract management systems, track Grantee restricted funding, meet deadlines and compliance requirements, create reports for the Puffin Board including project budgets and reports, financial status reports, variance analysis, and grant closeout documents and any reports required for the Puffin management team.
• Prepare timely creation and analysis of organizational and budgets in consultation with the Puffin Board.
• Manage the annual close including the annual accounting and tax return preparation processes, produce reports, reconciliations, schedules, and other documents in a timely manner for the annual accounting.
• Prepare all schedules and assemble all documents required by our CPA firm for preparation of our annual notforprofit tax returns, and if the need should ever arise for preparation of reviewed or audited financial statements and tax audits. In addition, the controller is expected to prepare any miscellaneous tax reports, such as the New Jersey Annual Report, Census Reports, and Unclaimed Property Tax Reports, etc.
• Support the Puffin Board in the creation, documentation, implementation, administration, and maintenance of accounting and business processes, and other related policies and procedures and monitoring of reporting and tracking systems.
• Leverage strengths of, coach, supervise, and provide leadership to the Puffin Board and Puffin Staff to maximize and reach optimal individual and organizational goals.

Qualifications/Education/Technical Acumen:

• Minimum of five years' accounting experience, preferably with at least two years notfor profit experience and or public interest organization experience and with at least 1 year in a leadership role
• Solid experience coordinating accounting activities and managing reporting, budget development, cash flow management and analysis, of brokerage accounts, accounts payable, general ledger, and payroll
• A track record in grants management as it relates to compliance and reporting requirements for grants to individuals and organizations is beneficial.
• Exceptional attention to detail is required; keen analytic, organization and problemsolving skills which allows for strategic data interpretation
• Ability to work independently and collaboratively with others in a fastpaced environment
• Effective and polished verbal and written communication skills along with strong interpersonal skills
• Demonstrate the highest level of integrity and dependability with a solid work ethic and a solutionsoriented approach
• Possess superb organizational skills with the ability to effectively manage multiple projects and competing priorities
• Bachelor's degree in Accounting
• CPA a PLUS but not required
• A good understanding of Generally Accepted Accounting Principles

Location/Work Schedule:

The Puffin Foundation's main office is curr