N4 Executive Aide - Arlington, United States - USfalcon, Inc.

USfalcon, Inc.

Verified Company

Arlington, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Essential Duties:

Lead internal meetings on behalf of Assistant Deputy Chief in support of division goals.
Engage support staffs from other OPNAV divisions, Navy Commands, SECNAV, Joint Staff, OSD, and other Defense Department agencies to coordinate interactions with the and Assistant Deputy Chief.
Proactively manage tasker responsibilities and deadlines including notifying responsible parties of duties and assignments, ensuring the tasker is completed with the expected level of quality and on time.
Perform vetting and analysis of incoming and outgoing documents identified for action.
Serve as a gate keeper to ensure Assistant Deputy Chief's time is not spent on issues that are more properly addressed at a lower level within N
Manage special project due dates, correspondence and deliverables.
Provide management advisory services including, but not limited to defining issues, determining applicable precedents, laws, or regulations, and identifying the most effective approach.
Coordinate interactions on sensitive issues within OPNAV, and other Flag Officers/Senior Executive Service Staff.
Monitor the completion of personnel actions required by Assistant Deputy Director.
Coordinate, update and print daily calendars for Assistant Deputy Chief.
Schedule meetings on the behalf of Assistant Deputy Chief on daily basis.
Assist Assistant Deputy Chief with travel arrangements.
Answer and direct phone calls appropriately.
Process correspondence related to job duties and on behalf of Assistant Deputy Chief.
Maintain file and data systems daily.
Create and update PowerPoint presentations for meetings with Division Directors.
Additional duties as assigned.

Required Qualifications:

5 years relevant work experience
Strong written, verbal communication skills; attention to detail; ability to work independently, and ability to multitask.
Ability to work in a fastpaced, quick changing environment and adapt to situations as they arise.
Review, package and deliver executive level recommendations to Assistant Director and subordinate divisions.
Maintain positive working relationships with key stakeholders.
Direct client support experience, onsite support a plus.
Experience leading meetings.
Intermediate to Advanced knowledge of MS Word, MS Excel, and MS PowerPoint

Preferred:

Navy organizational experience.
Administrative experience to include, but not limited to, Microsoft Office Suite.
Strong interpersonal skills.
Small team management experience.
Experience with Fitness Reports (FITREPS).
Experience with Defense Travel System (DTS).
Experience with DONTRACKER, TMT, or comparable tasker management tool.

Education/Certifications:

Bachelor's Degree preferred

Required Clearance:
Secret

Travel:
None

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

41 CFR c)