Ryan White Events - Richmond, United States - Virginia Commonwealth University

Virginia Commonwealth University

Verified Company

Richmond, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Summary:

This position is to support the administrative functions of the VCU Ryan White Program Team. In accordance with program standards and needs, this position will produce and maintain program communication internally and with consumer and community partners. In addition, this position will be responsible for all program events.
Core Responsibilities:
Responsibility 1: Event Planning (40%):
Coordinate and lead program events, including but not limited to staff retreats, participant outreach activities, quality programs, and staff events.
Arrange meetings, send invites, agendas and reminders in Microsoft Outlook as assigned. Keep meeting minutes for allstaff and administrative meetings.
Arrange external speakers at meetings
Organize the Program's participation in Community events focusing on consumer events. At minimum 6 per year.
Participate in events that may be after hours
Arrange space as needed for program events.
Coordinate volunteers for events
Responsibility 2: Communication Coordination (30%):
Maintain updated policies in accordance with funder compliance.
Produce bimonthly program newsletter
Manage website including both internal Ryan White and external page.
Manage clinic information screen
Coordinate client communication as needed from the program
Maintain program's social media presence
Develop and maintain program client handout, support materials
Coordinate conference presentations
Responsibility 3: Administrative and Financial Support (25%):
Manage space including door access
Provide backup administrative support as needed.
Provide support to the Director as needed
Purchase items and submit contracts related to communication and events
Follow State and University Procurement policies and procedures for all purchasing including proper documentation
Responsibility 5: Professional Development / Continuing Education (2%):
Annually attend or complete at least one pre-approved professional development/ continuing education.
Provide feedback to Ryan White Program Leadership upon completion of preapproved professional development/ continuing education activity
Responsibility 6: Other Duties as Assigned (3%):
Attend all team meetings prepared to discuss any achievements or opportunities for improvement related to assigned duties and attend all annual retreats and special functions
Attend any supervisorrequired meetings, trainings, competencies, and/or site visits
Minimum Hiring Standards:
Knowledge of HIPAA and ability to implement privacy and confidentiality practices.
Excellent customer service and interpersonal skills.
Excellent time management and organization skills.
Ability to demonstrate superior teamwork behaviors.
Ability to work independently
Ability to adapt to any changes in federal and state grant requirements.
Proficient in MS Office.
Outstanding communication skills, oral and written.
Additionally, the Ryan White Program Assistant will possess the following:
Attention to detail
Ability to multitask
Strong knowledge of program coordination
Willingness to learn more about HIV/AIDS
Ability to meet specific deadlines and coordinate multiple tasks
Preferred Qualifications:
Bachelor's degree
Several years in University or health care system or related experience.
Cultural competency in working with a diverse population.
Banner and eVA experience.
UNIVERSITY JOB CODE: CM, Communication Specialist N)
ORP Eligible: No
This is a restricted position with no set end date; continued employment is dependent upon project need, availability of funding, and performance.
This position is open until filled.
Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.
The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply.