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    Senior Recording Services Clerk - San Antonio, United States - Bexar County, TX

    Bexar County, TX
    Bexar County, TX San Antonio, United States

    2 weeks ago

    Default job background
    Description
    Salary: $3,179.00 Monthly

    Location : San Antonio, TX

    Job Type: Full-time Regular

    Job Number:

    Department: County Clerk

    Division: County Clerk Records

    Opening Date: 06/04/2024

    Closing Date: 6/11/2024 11:59 PM Central

    Summary

    Under direct supervision, is responsible for; processing official legal documents and fees; files, cashiers, tags, records, scans and researches real property records, UCC's, DD214's, notice of trustee sales and public notices; image verification of all documents processed and preparing documents for indexing through the Vanguard System; monitoring scanning software and database; providing customer service; collects processing fees; balances daily receipts and monies; preparing certified copies; researching account discrepancies; providing daily administrative and clerical support.
    Duties and Responsibilities
    • Records legal documents over the counter, offsite, by mail and electronically for the general public, outside organizations and municipalities, Local State and Federal government agencies
    • Receives and reviews electronically filed documents to determine proper processing criteria and accepting or rejecting the filings
    • Examines Plats to determine whether the legal document has proper approval by the county, municipality or both before filing and recording
    • Responsible for filing, preparing, mailing and recording Indemnity Bonds, Indemnity Bond Notices to the claimant
    • Assists the public and answers questions in person, by telephone, at offsite locations and email regarding procedures in processing legal documents, account discrepancies and other general information and Answer non-routine complex questions from the public, attorneys, title companies, e-file vendors, trustees, municipalities, administrations within Bexar County and other Counties
    • Calculate, balances and collects various filing, recording and document processing fees; is responsible for processing the monetary collection of transactions related to the General Fund, Records Management and Records Archive revenue funds and provides post-scanning quality assurance to ensure batches are complete, accurate, and of high quality
    • Scans legal documents for permanent retention, verifies accuracy, resolves discrepancies and prepares documents for further processing and provides administrative and clerical support such as processing section mail, making copies, typing documents, preparing spreadsheets, answering telephones and taking messages
    • Involved in Cross-training within all sections in the Recordings Division
    • Researches, rectifies records and account discrepancies related to processing official legal documents by mail, in person or electronically recorded
    • Performs special projects and related duties as required
    Minimum Qualifications
    • Graduation from High School or General Education Development (GED) certificate, and two (2) years general office, document processing, bookkeeping or cash handling experience as part of work involving service to the general public; or an equivalent combination of education and experience
    • Knowledge of general office procedures; knowledge of the Vanguard System; basic knowledge with Microsoft Outlook, Excel and Word applications
    • Skill to type 40 wpm with no more than 7 errors; skill in performing basic mathematical calculations; skill in making change in cash transactions
    • Ability to understand and apply various State Codes; ability to maintain document records and filing systems; ability to perform repetitive work with a minimal amount of supervision; ability to provide customer service at offsite locations with mobile satellite work; ability to conduct themselves in a professional manner when performing work at offsite locations; ability to operate mainframe terminal, typewriter, microfilm/microfiche reader, image terminal, 10-key adding machine and basic office equipment; ability to establish and maintain effective working relationships with co-workers, other County employees, outside organizations, other government agencies and the general public
    • Acts in the name of the County Clerk and shall perform all official acts as may be lawfully done and performed by such Clerk in person, pursuant to Section c) of the Texas Local Government Code
    • Must have a valid Texas driver's license, motor vehicle liability insurance, personal injury insurance and a personal vehicle
    • May be required to drive to and from off-site satellite locations
    • Must secure and maintain a favorable background investigation and clearance
    • Must clear a pre-employment physical and pre-employment drug screen
    • May be required to work more than 40 hours during the workweek
    Working Environment and Physical Demands:
    • Constantly working in indoor conditions
    • Occasionally moves items weighing up to 40 pounds
    • Occasionally moves about the office
    • Frequently communicates with others; must be able to exchange accurate information
    • Constantly operates a computer and other office productivity machinery
    • Positions self to perform essential functions
    • Must be able to remain in a stationary position
    Supplemental Information

    Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am - 5pm, Monday through Friday. Phone:

    EQUAL OPPORTUNITY EMPLOYER

    Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.
    We are committed to providing equal opportunity for protected veterans and individuals with disabilities.
    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    For more detailed information, please click on the following link to view Benefits offered by Bexar County:

    NOTE: Part-Time and Temporary positions are not eligible for Bexar County Benefits.

    01

    Which best describes your highest level of education completed?
    • High School Diploma or G.E.D
    • Associates Degree
    • Bachelor's Degree
    • Master's Degree
    • None
    02

    Do you have two (2) years general office, document processing, bookkeeping or cash handling experience as part of work involving service to the general public?
    • Yes
    • No
    03

    Are you able to act in the name of the County Clerk and shall perform all official acts as may be lawfully done and performed by such Clerk in person, pursuant to Section c) of the Texas Local Government Code?
    • Yes
    • No
    04

    Do you have a valid Texas Driver's license, motor vehicle liability insurance, personal injury insurance and a personal vehicle?
    • Yes
    • No
    05

    Do you acknowledge you may be required to drive to and from off-site satellite?
    • Yes
    • No
    06

    Are you able to secure and maintain a favorable background investigation and clearance?
    • Yes
    • No
    07

    Are you able to clear a pre-employment physical and a pre-employment drug screen test?
    • Yes
    • No
    08

    Are you able to work more than 40 hours during the work week?
    • Yes
    • No
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