Payroll Tax and Compliance Administrator - Lake Oswego

Build What Matters. Create What's Next. · Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial market ...

Job description

Build What Matters. Create What's Next.

Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we've grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise—now a dynamic family of companies with a national presence and a legacy of excellence.

At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you'll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together—by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.

Join us and benefit from:

• Competitive pay and advancement opportunities
• Ongoing professional training and development
• Comprehensive benefits—including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.
• A culture rooted in inclusion, collaboration, and respect.

We're hiring across all departments. Discover your future with us.      

POSITION SUMMARY:

The Payroll Tax and Compliance Administrator maintains federal and state regulatory requirements for multiple entities. This position is responsible for weekly and biweekly tax withholding payments, monthly and quarterly regulatory filings, auditing payroll records for accuracy, and responding to regulatory inquiries.  The Tax and Compliance Administrator is also responsible for tracking and reporting workers compensation amounts to insurance carriers'.  Additionally, the Tax and Compliance Administrator will support the union payroll department complete annual W-2 processing and fulfill other duties as assigned. The Tax and Compliance Administrator reports to the CFO but will work with the company's Controller on a day-to-day basis.

Principle Responsibilities:

• Direct and oversee the company's federal and multi-state (i.e. primarily OR and WA) payroll tax compliance for multiple entities.
• Interpret and apply complex federal, state, and local payroll tax laws and union agreements.
• Lead preparation and coordination for accurate and timely monthly, quarterly, and annual federal, city and state for multiple entities. 
• Evaluate payroll tax risk exposure and recommend corrective actions to senior leadership.
• Lead annual W2 processing for craft employee payroll.
• Manage workers compensation auditors to comply with regular audits associated with companywide and/or project-based workers compensation policies (i.e. Owner Controlled Insurance Policy or Contractor Controlled Insurance Policy).
• Provide oversight and guidance to craft payroll functions, processing final/layoff payments for craft employees, processing labor cost transfers, and weekly craft payroll processing.
• Collaborate cross-functionally with Finance and leadership to ensure regulatory compliance and operational alignment. 
• Serve as internal compliance advisor on payroll tax matters.
• Provide outstanding service through timely and effective follow-ups and communications with both internal and external customers.

Qualifications, Skills and Abilities: 

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Two-year associate degree with focus on accounting/bookkeeping or direct experience equivalent is required.
• 5+ years of experience in similar accounting role (i.e. payroll processing/compliance) is preferred.
• Certified Payroll Processional designation preferred, but not required.
• Knowledge of state, federal, local tax regulations and union agreement compliance is preferred.
• Must have a proficient working knowledge Microsoft Word 2016, Excel 2016, Outlook 2016, and be able to work well within a network environment. 
• Experience/working knowledge of accounting software JD Edwards or similar ERP software is preferred. 
• Must be able to function in a deadline oriented environment.
• Must be able to work multiple tasks simultaneously.
• Must be a strong team player, self-starter, flexible and be able to work well with a variety of personalities, with minimal instruction, and minimal direct supervision. 
• Must be well organized and detailed oriented.
• Must be able to handle highly confidential information.

Physical and Mental Requirements:

• Standing/Walking/Sitting: Workday is a combination of being stationary and moving about the work location.
•  Must be able to work outdoors in varying weather conditions and on active construction sites.
• Must be able to climb stairs, to ascend and descend ladders, scaffold, inspect confined or underground spaces.
• Hands/Arms: Constantly operates a computer and other office productivity machinery. Frequently operates machinery and will use hand/fingers and legs to operate, activate, use, prepare, inspect, place, detect, and position materials.
• Sight: Specific vision abilities required include close vision, depth perception and the ability to adjust focus in an outdoor environment. Must be able to safely operate a vehicle with a valid driver's license.
• The work is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, reading print and digital documents.
• Hearing: Must be able to work in proximity to loud equipment more than 50% of the time. Must be able to wear hearing protection, as necessary. Often required to communicate with customers and co-workers in an office setting and on the job site.
• Speech: Ability to communicate laws, ordinances, plans, regulations, protocols, directives, and standard operating procedures related to project scope in English.
• Lift/Carry: Must have the ability to lift or manipulate fifty pounds to a height of three feet and carry or push it feet.
• Bending/Twisting: Frequent.
• Kneeling/Crouching/Crawling: Must be able to regularly position self in a kneeling, crouching or crawling position for purpose of examining project work.
• Must be able to physically access all areas and levels of construction site for work progress review.
• Work schedule must be flexible to allow for extended hours or off-shift work to accommodate changing construction schedule and sequences.
• Must use independent judgment, organizational and critical thinking skills to determine best method to accomplish desired results.

Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.

Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.

This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice. 

** Please note, we are not able to offer sponsorship for this position **