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Alexander

    Payroll Specialist - Alexander, United States - ICM

    ICM
    ICM Alexander, United States

    3 weeks ago

    Default job background
    Description

    Primary Responsibilities and Duties

    • Processes ICM's bi-weekly payroll.
    • Enters deduction amounts for employee insurance, garnishments, child support, etc. into the
    payroll/personnel system.

    • Prepares bi-weekly and monthly payroll reports and forms; remits monies from the payroll

    account to federal and state income tax agencies, benefits carriers, garnishing agencies, third-party plan administrators; prepares summary of run control reports.


    • Downloads bi-weekly electronic file transfer (EFT) and child support files to the bank
    • Generates manual paychecks; processes special check runs as required; enters information
    into the payroll/personnel system.

    • Calculates retroactive pay adjustments received as needed.
    • Downloads and archives payroll reports from the payroll/personnel system.
    • Provides salary information to outside agencies for social security benefit computations,
    income verifications and related information.

    • Assists with FMLA process and procedure agency-wide
    • Responsible for unemployment claim process
    • Answers questions and provides information from data requests for payroll records and
    information; processes court-issued data and payroll information requests; processes wage
    garnishments and tax levies.

    • Answers questions from and provides information to ICM employees regarding payroll and
    deduction amounts; maintains payroll and deduction files.

    • Scans and indexes all payroll related documents for ICM employees.
    • Operates a computer with database, spreadsheet, and word processing software to generate
    correspondence, memoranda, and reports.

    • Responsible for managing the working relationship with third party payroll vendors and
    reviewing the work of third-party payroll vendors

    • Exercises discretion and independent judgment with respect to matters of significance. The
    position is responsible for helping to keep the agency compliant with all laws, rules and
    regulations and handles the administrative function of all payroll related matters which is
    around $10M annually.

    • Other job duties assigned

    Qualifications/Specifications

    Education:
    Two (2) years of college or vocational technical school course work in Bookkeeping,
    Business Administration, or a related area; Bachelor's degree in Human Resources or a related
    field such as Business Administration or Finance preferred

    Experience:
    Minimum of 2 years of experience in payroll processing, or related area.

    Essential Technical/Motor Skills:
    Ability to perform tasks efficiently. Able to type and use
    computer efficiently. Able to operate various office equipment such as copier, multi-line phone
    system, and fax machine.

    Interpersonal Skills:
    Must be able to successfully interact and communicate with all levels of
    staff, clients, and customers in an effective manner exhibiting tact, enthusiasm, and
    patience. Must be a self-motivator with ability to take ownership of job responsibilities. Must
    have strong organizational skills.

    Essential Physical Requirements:
    Requires full range of body motion including sitting,
    standing, handling and lifting, manual and finger dexterity, and hand-eye coordination. Able to
    lift and carry items up to 25 pounds.

    Critical Cognitive Abilities:
    Requires excellent communication and organizational
    skills. Requires reasoning ability, use of independent judgment, and discretion. Able to
    demonstrate competence in project management and time management. Requires work with
    frequent interruptions.

    Essential Sensory Requirements:
    Ability to respond to staff, customer, and client needs
    promptly by interpreting verbal and nonverbal expressions.


    Key Competencies


    • In-depth knowledge of general accounting principles and payroll best practices
    • Knowledge of relevant software (e.g. Kronos, UKG) and databases
    • Knowledge of methods and techniques of payroll processing.
    • Knowledge of federal and state payroll regulations.
    • Knowledge of computer fundamentals and business software, including database,
    spreadsheet and word processing software.


    • Ability to perform mathematical calculations rapidly and accurately.
    • Ability to maintain confidentiality of payroll related information.
    • Ability to read and interpret laws and regulations affecting payroll operations.
    • Ability to prepare various reports from payroll records.
    • Ability to communicate effectively, both orally and in writing with employees of ICM
    departments and various outside agencies

    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

    However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

    41 CFR c)
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