Executive Assistant - Washington, United States - Goldbelt, Inc.

Goldbelt, Inc.
Goldbelt, Inc.
Verified Company
Washington, United States

1 week ago

Mark Lane

Posted by:

Mark Lane

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Description
Goldbelt C6 offers research and development, engineering, and logistics services that enhance and enlarge customers' operations. C6's expertise is focused on integrating C6ISR and scientific, engineering, and technical support for various government partners. The experts at C6 are research and data-driven and ready to create custom solutions.


Summary:


Goldbelt C6, LLC., is seeking an Executive Assistant to perform administrative tasks in the Department of State, Bureau of Intelligence and Research (INR) Office of the Executive Director (INR/EX).

This position will provide executive support to INR, the Department, and the Intelligence Community (IC) in the areas of human resources, budget, security, general services, and strategic and emergency planning.


Essential Job Functions:


  • Receives visitors and telephone calls; determines the nature of the visit/call; determines which visits and calls can be handled personally and whether referral to the supervisor or other staff is required.
  • The contractor is authorized to give out routine and/or special information to visitors/callers upon determining clearance level The work is usually performed in an office setting inside a Sensitive Compartmented Information Facility (SCIF).
  • Maintains a secure office environment and escorts visitors in accordance with security procedures. Maintains the daily calendar and schedules the activities of the staff.
  • Independently establishes priorities, appointments, meetings and/or representation by subordinates.
  • Advises the supervisor of appointments and other commitments that might have a bearing on future decisions.
  • Makes arrangements for meetings and conferences including location and time, informs all participants of arrangements and provides background information to them as required.
  • Maintains a list of all participants.
  • The contractor takes notes and reports action taken to appropriate staff members, then follows up to ensure necessary action is completed.
  • Controls all correspondence; receives incoming classified and unclassified mail and determines whether correspondence ought to be brought to the attention of the Director, referred to appropriate staff, or handled personally.
  • Reviews correspondence and documents prepared for the Director's signature for conformance with policy and regulations, as well as for correct grammar and format; obtains clearances, referenced materials, and background information as required; composes nontechnical, routine correspondence on own initiative as necessary.
  • Makes arrangements for travel of the Director and staff, including scheduling of all appointments, securing travel, local transportation, and hotel reservations, passports, visas, and travel advances; Submits travel authorizations for approval in E2 for office Director and staff.
  • Prepares and submits vouchers from travel diaries and notes upon their return.
  • Serves as liaison for the Director, staff, and other offices in the Bureau and the Department; ensures the staff is informed of the Director's plans and commitments; tracks issues and papers assigned to staff members and informs Director of status; informs staff members of the Director's instructions and requests.
  • Establishes and maintains the Director's personal files; searches for difficulttoobtain information; compiles data; summarizes information relevant to a particular issue; archives classified files according to established procedures.
  • Prepares letters, reports, office instructions, etc., from rough draft or general outline presented by the supervisor.
  • The contractor is responsible for the correct spelling, punctuation, grammar, and format of completed work.
  • Performs additional assignments, studies, and special projects at the direction of the supervisor.
  • May be assigned to provide similar administrative support services to other offices within the Bureau should the need arise.
  • Plans and coordinates a variety of service functions essential to the orderly and efficient operation of assigned office activities in the areas of procurement, conference planning, and prepares travel budget estimates and justifications of purchases.
  • Given the nature of this position and the handling of sensitive classified materials, with potential threats to national interests, this position requires discretion and independent judgement.

Necessary Skills and Knowledge:


  • Knowledge and high proficiency with Microsoft Office's Word, Outlook, Excel, Access, PowerPoint, Publisher and MS Project Experience.
  • Knowledge of various automated management systems and software packages, including the Department's ARIBA/ILMS and E2 systems.
  • Familiarity with Department manuals, circulars, instruction, and directives.
  • Ability to manage dynamic calendars for management including event planning with external vendors.
  • Advanced writing skills to compose more difficult, detailed correspondence and to recommend updates to department documents as ne
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