Business Office Specialist - Glenview, United States - Glenview School District 34

Description

JobID: 2031


Position Type:


Secretarial/Clerical/District Office Employee
Date Posted:

5/7/2024
Location:

District
Date Available:

Upon Filling
Purpose:
To assist the Business Office in achieving the District's annual strategic plan goals. To operate the department effectively and efficiently, while being flexible.

Qualifications

• Bachelor's degree or equivalent experience preferred
• Excellent communication, interpersonal and organizational skills
• Ability to prioritize and selfdirect in changing environment
• Knowledge and experience with Microsoft Office, financial software and payroll experience preferred

Performance Responsibilities

• Maintain employee and substitute information for payroll purposes
• Process overtime and substitute staff pay records
• Maintain and calculate FMLA and other leave of absence information for payroll processing and reporting purposes
• Investigate and resolve any discrepancies in processed payroll records
• Monitor employee earnings in compliance with the applicable retirement system limits and requirements
• Prepare a wide variety of reports, documents, correspondence and surveys
• Manage union dues, reporting and process payments as needed
• Enter the yearly district budget, audit changes, monthly journal entries, and insurance cash receipts into the financial accounting system
• Create invoices and manage payments for a range of ancillary charges
• Streamline and investigate changes to the payroll and other financial processes
• Conduct financial analysis on budgetary matters and make recommendations
• Serve as a backup to payroll and transportation office
• Other duties as assigned

Physical Demands:
Ability to lift, push, or pull up to 20-pound items

Organizational Relationship:
Reports to the Assistant Superintendent for Business Services/CSBO

Term:
Full-time (1.0 FTE), 12-month (year-round) position


Location:
Administration Building


Salary Range:
$55,000 - $70,000 (dependent on qualifications & experience)
JobID: 2031


Position Type:


Secretarial/Clerical/District Office Employee
Date Posted:

5/7/2024
Location:

District
Date Available:

Upon Filling
Purpose:
To assist the Business Office in achieving the District's annual strategic plan goals. To operate the department effectively and efficiently, while being flexible.

Qualifications

• Bachelor's degree or equivalent experience preferred
• Excellent communication, interpersonal and organizational skills
• Ability to prioritize and selfdirect in changing environment
• Knowledge and experience with Microsoft Office, financial software and payroll experience preferred

Performance Responsibilities

• Maintain employee and substitute information for payroll purposes
• Process overtime and substitute staff pay records
• Maintain and calculate FMLA and other leave of absence information for payroll processing and reporting purposes
• Investigate and resolve any discrepancies in processed payroll records
• Monitor employee earnings in compliance with the applicable retirement system limits and requirements
• Prepare a wide variety of reports, documents, correspondence and surveys
• Manage union dues, reporting and process payments as needed
• Enter the yearly district budget, audit changes, monthly journal entries, and insurance cash receipts into the financial accounting system
• Create invoices and manage payments for a range of ancillary charges
• Streamline and investigate changes to the payroll and other financial processes
• Conduct financial analysis on budgetary matters and make recommendations
• Serve as a backup to payroll and transportation office
• Other duties as assigned

Physical Demands:
Ability to lift, push, or pull up to 20-pound items

Organizational Relationship:
Reports to the Assistant Superintendent for Business Services/CSBO

Term:
Full-time (1.0 FTE), 12-month (year-round) position


Location:
Administration Building


Salary Range:
$55,000 - $70,000 (dependent on qualifications & experience)