Office Aide Series - Boulevard, United States - City of Glendora, CA

City of Glendora, CA Boulevard, United States

3 weeks ago

Part time

Description

Salary: $ $22.38 Hourly

Location : Glendora City Hall - 116 East Foothill Boulevard Avenue Glendora, CA

Job Type: Part-Time (at will)

Job Number: JB00148

Department: Administrative Services

Opening Date: 03/09/2023

Closing Date: Continuous

This recruitment may be used to fill Office Aide vacancies at various levels as they arise Citywide and the hours may vary from 20-35 hours per week depending on assignment.

The City of Glendora is looking for resourceful, organized, and confident individuals to fulfill the role of Part Time Office Aide throughout the City. The Office Aide position is for someone enthusiastic with customer service skills, able to tactfully handle and respond to requests, find solutions, and disseminate information with a high level of customer service and professionalism. If you enjoy multi-tasking in a busy office environment with a high volume workload, and are motivated to make a difference, this is an exciting opportunity

Some of the typical duties of the Office Aide(s) include but are not limited to, the following:

Establishing and maintaining departmental information, records and files
Assisting department staff in obtaining information for preparation of reports and/or other office business
Responding to a variety of requests for assistance and information from the public and fellow City staff
Providing clerical support to departmental staff
Processing requests and other information on computer programs related to Divisional responsibilities
Answering phones
Typing and data input
Preparing and processing correspondence of all types
Deliver inter-departmental office supplies
Budget tracking
Filing
Performs other related duties as assigned

QUALIFICATIONS:

Ability to: Follow oral and written instructions; perform routine clerical work; establish and maintain effective working relationships with City staff and the public; perform various tasks requiring physical strength and dexterity including standing, walking, bending, lifting and climbing; be able to lift 40 pounds and push/pull 50 pounds. Understand and clearly explain City policies to the public and staff members. Applicants must possess and maintain a Class C California driver's license and a satisfactory driving record during employment.

Office Aide I: High school graduate or equivalent with excellent customer service skills.

Office Aide II: High school graduate or equivalent, plus one year of office clerical experience and excellent customer service skills.

Office Aide III: High school graduate or equivalent, plus one to two years of office clerical experience and excellent customer service skills.

Office Aide IV: High school graduate or equivalent, plus two years of office clerical experience and excellent customer service skills.

SPECIAL REQUIREMENTS: Candidates must be proficient in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, Access and Publisher; have basic knowledge of operation of office equipment. Ability to learn and operate various types of office equipment, such as copier, fax, scanner, postage machine, etc.

SELECTION PROCESS: All applications will be reviewed and evaluated. Those candidates who are determined to be best qualified based on their education, experience and/or training will be invited to participate in the Selection Process.

ORAL INTERVIEW: 100%.

Part-time employees are not eligible for employee benefits but are subject to federal medicare employee contributions plus state and federal wage withholding provisions. No contributions are paid by the city or employee into the social security system. Part-time
employees are "At Will" employees and are not subject to the City's Personnel Rules.

01

Do you currently possess or have the ability to obtain a Class C California Driver License?

02

Select the answer that best describes your experience working in an office or clerical setting.

No experience
One year or less
One to two years
Two to three years
Three or more years

03

Based on the qualifications described for the Office Aide series, which position are you interested in?

Office Aide I
Office Aide II
Office Aide III
Office Aide IV

04

Did you hear about us at the Engineering & Computer Science Fair at Cal State University, Fullerton?

05

Select the departments you are interested in.

City Manager's Office
City Clerk
Administrative Services - Finance, Payroll, HR, Risk Management
Information Technology
Police
Community Development - Building, Economic Development, Planning, Engineering
Public Works - Engineering, Facilities, Fleet, Streets, Water
Library
Community Services - Human Services, Recreation
All departments

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