Executive Assistant, Finance - Houston, United States - Harris County

Harris County

Verified Company

Houston, United States

11 hours ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Description:

_Harris County Public Health has earned the 2023 Best Place for Working Parents Business Designation._

About Harris County Public Health:

Harris County Public Health (HCPH) includes a network of more than 700 public health professionals working together to improve health outcomes for the third most populous county in the United States.

HCPH provides a multitude of services such as medical and dental services, community programming, and health education for the approximately 2.3 million people in unincorporated Harris County.

Through its core values of innovation, engagement, and health equity, HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.

Position Overview:

Under the direction of the Chief Financial Officer, the Executive Assistant will provide administrative support for Finance leadership, Finance Managers and team, and/or Harris County Public Health Executive Leadership Team.

The Finance Executive Assistant will be responsible for handling all of the office-related affairs to ensure smooth and efficient operations and continuous quality improvement.

This position will be required to follow all policies and procedures provided by Harris County Public Health (HCPH) and comply with HCPH confidential information related to personal information.

Duties & Responsibilities:

Provides executive administrative support (i.e scheduling, maintaining calendar, ordering of supplies, logístical tracking and research, special projects, travel, etc.) to CFO and Finance team
Leads HR onboarding process for new hires and ensures offboarding process is followed
Creates and tracks commissioners court request and approval documents and purchase orders in PeopleSoft/STARS enterprise resource planning system.
Manages and assists with special projects and submissions for strategic alignment and fulfillment of the department's goals and vision.
Provides training and guidance to the team on agencywide protocols and procedures to ensure Finance compliance with HCPH purview and strategies.
Organize and prepare for meetings and employee engagement events, including gathering quotes, ordering, and coordinating meetings.
Maintain various records and documents for the CFO.
Acts as liaison to other departments to help direct questions to appropriate staff for solution. Other duties as assigned

Harris County is an Equal Opportunity Employer-
Requirements:
Education:

High school diploma or equivalent

Experience:

At least five (5) years of experience in an administrative support role.

Knowledge, Skills & Abilities:

Advanced Knowledge in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent communication skills (verbal & written)
Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment
Ability to maintain confidentiality when dealing with sensitive information

Core Competencies:

Organizational Leadership

Understands the organizational mission
Understands ethics and public good; is concerned with public trust
Demonstrates respect for the opinions and beliefs of others

Collaboration

Contributes to an inclusive workplace where equity, diversity, inclusion, and individual differences are valued and leveraged to achieve the vision and mission
Demonstrates a sense of responsibility for the success of the group
Collaborates with others to improve quality and address needs

Innovation

Ability to adapt to change

Interpersonal Abilities/Personal Characteristics

Treats others with courtesy, sensitivity, and respect
Behaves in an honest, fair, and ethical manner
Assesses and recognizes own strengths and weaknesses
Uses sound judgment
Selfmotivated
Organizes and maintains work environment to allow for maximum productivity

Communication

Communicates clearly and effectively, both orally and in writing

Preferences:

Education:

Associated degree

Experience:

Public health/communitybased experience

General Information:

Position Type, and Typical Hours of Work:

Full-Time | Regular

Monday

Friday | 8am 5pm
Other days and hours as necessary. Telework option available after 90 days of consecutive employment

Work Environment:

This job operates in a professional office environment.
This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands & Requirements:

This is primarily a sedentary position.
This is a largely sedentary role; however, some duties would require the ability to lift 20 pounds and bending and standing for periods at a time.

Work Location: