Bookkeeper/administrative Assistant - Carlsbad, United States - PIA San Diego

Description

Job Title:
Bookkeeper & Administrative Assistant


Responsible to:
President


Hours:
Monday - Thursday, 8:30-1pm


Job Summary
Assist the President with bookkeeping, general office activities, data entry and office organization.


Major Duties and Responsibilities:

Bookkeeping

• Accounts Payable
• Accounts Receivable and Collection efforts
• Make daily mobile deposits
• Work with outside bookkeeper for month end Financials, board income statement
• Run and distribute monthly dues billing
• Run annual Sales Club Billing
• Make Journal Adjustments
• Track Group Buying revenue share
• Invoicing for products, seminars and events
• Maintain membership tracking records
• Perform annual census data tracking

Access Database

• Enter any new companies into database
• Update company information & research prospect companies
• Track event attendance by individual records
• Run reports as requested

General Office Procedures

• Assist President with marketing out reach to prospective members
• Prepare and send New Member and prospect kits
• Maintain supplies for promotional materials
• Assist with Print Access updates, Constant Contact updates and other databases
• Assist Members in a professional manner

Meeting and Seminars

• Process registrations on spreadsheet and do appropriate billing
• Attend events and do registration if needed
• Track financials for all events
• Prepare name tags, and other materials for events

Office Organization

• Organize all areas to be neat and professional.
• Answer phones
• Coordinate with equipment service techs
• Order supplies as needed

Other duties as may be assigned by the president.

Job Type:
Part-time


Pay:
$ $23.00 per hour

Expected hours: 18 per week


Experience level:

• 4 years

Schedule:

• Monday to Friday

Work Location:
In person